Executive, Human Resource Services

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Executive, Human Resource Services
role at
VITAL (Ministry of Finance)
What The Role Is
We are seeking a highly motivated Executive to join our Human Resource Services team. As a key member of our organisation, you will be responsible for managing and administering Human Resource Services for our service partners in areas of Appointment, Deployment, Record Management, Benefits, Exit, Medical Screening, Learning and Scholarship Services.
What You Will Be Working On
Processing administrative Human Resource services for various client government agencies accurately and in a timely manner in accordance to the standard operating procedures (SOPs) while ensuring compliance with policies and relevant regulations.
Administer HR services on recruitment, onboarding, pre-service appointments, in-service appointments, deployment, benefits, leave, medical screening, learning, scholarships, sponsorships, course administration and exit administration
Prepare and issue letters/emails correspondences and related documents
Conduct appointment formalities
Process personnel records for new hires, in-service officers, staff movements within/across agencies, re-employed officers and officers leaving service in the HR system.
Administer signing of training agreements/scholarships deeds to officers
Undertake administrative work such as document filing/retrieval and photocopying where necessary
Update HR transactions in HR system based on SOP and submit to HR Supervisor in accurate and timely manner
Liaise with stakeholders to ensure timely resolution of operational issues.
Liaise with external vendors such as training providers or medical screening providers
Attend meetings and share post-meeting updates.
Compile reports/submissions following established formats and SOP
Carry out periodic reviews and archive file records regularly based on data policy
Exercise independent analysis and judgement according to SOPs and recommend course of action when responding to Service Partners. Highlight potential changes required to SOP to HR supervisors due to changes in policy or business process.
Provide excellent customer service and timely response to service partners to address their queries
Work with assigned vendors where related to the business process
Constantly review work processes and systems and suggest possible improvements to achieve greater efficiency and effectiveness
Participate in the implementation of change management to work processes due to changes in HR system, HR policy or new technologies
Participate or volunteer in department, cross-departmental and organisation level initiatives, ad-hoc projects or tasks assigned by supervisors or by the organisation.
What We Are Looking For
We are looking for individuals who are passionate to join us in transforming the delivery of Corporate Services for the Public Service. To be successful in the role, you should possess the following attributes and competencies:
1 to 2 years of experience in HR processing and handling of HR system is preferred; Candidates without relevant experience but possess good attitude and willingness to learn are welcome to apply
Preferred Course of Studies in Business Administration or Human Resource
Strong judgement and analytical skills
Good attention to details
Ability to work under pressure and deliver within stipulated timelines
Effective oral and written communication with good presentation skills
Ability to work both independently and as part of a team
Strong stakeholder management and customer service skills
Logical and Critical thinking abilities
IT savvy with excellent grasp of Microsoft Office and strong appreciation for current and upcoming technologies such as Robotic Process Automation (RPA), data analytics, artificial intelligence and other tools (e.g., Access, Macros, Power Query, VBA, Tableu, PowerBI) will be advantageous
Knowledge of HR/Payroll Software (Excelity Payroll, Workday, SAP) will be advantageous.
Certification in HR or experience in HR will be considered a plus
Note: Kindly submit your application through only and provide your resume/CV in pdf format without any bookmarks.
We regret to inform that only shortlisted candidates will be notified.
Seniority level
Entry level
Employment type
Contract
Job function
Human Resources
Government Administration
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