Admin Executive cum Receptionist

5 days ago

Singapore Huatai Energy Pte. Ltd. Full time

Overview
We are looking for a receptionist to be responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.
To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.
Must be able to write and communicate in Chinese. We are seeking candidates proficient in Chinese to effectively communicate with Chinese-speaking clients.
Receptionist Responsibilities
Greet clients and visitors with a positive, helpful attitude.
Assist clients in finding their way around the office.
Announce clients as necessary.
Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
Assist with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Prepare meeting and training rooms.
Answer phones in a professional manner, and route calls as necessary.
Assist colleagues with administrative tasks.
Perform ad-hoc administrative duties.
Answer, forward, and screen phone calls.
Sort and distribute mail.
Hire, manage, and develop the junior administrative team.
Provide excellent customer service.
Schedule appointments.
Receptionist Requirements
Associate’s or bachelor’s degree in a related field.
Prior experience as a receptionist or in a related field.
Consistent, professional dress and manner.
Excellent written and verbal communication skills.
Competency in Microsoft applications including Word, Excel, and Outlook.
Good time management skills.
Experience with administrative and clerical procedures.
Able to contribute positively as part of a team, helping out with various tasks as required.
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