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PDD Events Specialist
2 weeks ago
Job Type: Full-Time, 1-year fixed term
About the IB
If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate (IB) may have the ideal opportunity for you The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it's an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organisation where we empower our employees to thrive and make a difference.
About the job
The Professional Development Delivery (PDD) Events Specialist oversees all aspects of professional development events (i.e. regional scheduled and on-demand) and other IB events as requested by leadership, from inception to execution, which include but are not limited to budgeting, all third party vendor negotiations, audio visual planning, on-site registration, manage printing workshop material process, and primary IB on-site leader ensuring the standards of quality defined by the IB and fulfilling stakeholders professional development needs are met.
This position is a 1-year fixed term contract and requires up to 30% of travel typically over weekends.
Key Responsibilities
- Executes the pre-planning and delivery of events which can encompass face to face, online, and virtual delivery modes for both scheduled and school requested events.
- Manage logistic planning.
- Monitor compliance of contract terms and procurement process.
- Under direction from the Logistics Manager, secure third-party vendors contracts, including hotels, to minimize event costs.
- Support Logistics Manager on assigned hotel venue procurement.
- Collaboration with the Educator Support Specialist to ensure logistics for workshop leaders, field reps as well as office staff (if needed) have accurate travel arrangements.
- Produce post event report outlining successes and areas of improvement covering areas of venue, workshop leaders, event communications, participant experience, etc.
About you
- Bachelors' degree preferred.
- Experience in event planning & delivery.
- Strong understanding and/or interest in the international education market for the region.
- Negotiation experience.
- Demonstrated experience with financial reporting and budgeting.
- Excellent written and oral communication skills.
- Organizational and procedural skills - ability to maintain accuracy and provide correct information.
- Ability to handle multiple concurrent projects/events through to completion.
- Ability to work within a fast-paced environment to meet deadlines, multitask and cope with multiple activities.
- Ability and willingness to travel.
- Experience with Salesforce or other CRMs is a plus.
In addition to your salary, we offer an attractive range of benefits for Singapore-based:
- 20% employer's CPF contribution.
- S$1200 yearly flexible credits.
- Minimum of 20 Days annual leave, plus public holidays.
- Life assurance 2x annual salary.
- Flexible working hours due to nature of work.
- Organisation sponsored learning opportunities for professional development.
- Corporate passes to Singapore Zoo, River Wonders and Gardens By The Bay.
