Executive Assistant

Join to apply for the Executive Assistant to the CEO role at LionsBot International

Join to apply for the Executive Assistant to the CEO role at LionsBot International

• Ensure the CEO has two hours of focused time daily.
• Maintain a strict schedule of weekly 1-on-1s with direct reports.
• Clear and manage the CEO's inbox daily, drafting and responding to emails on their behalf.
• Develop, update, and maintain an executive dashboard to track ongoing projects and highlight key trends.
• Lead and implement special initiatives, such as the "Most Awesome Company" project, by coordinating with cross-functional teams.
• Guest Relations & Executive Presence
• Host company visitors and provide guided tours of LionsBot facilities and robot deployment sites.
• Conduct robot demonstrations, showcasing the latest LionsBot innovations.
• Networking & Follow-ups
• Assist with daily follow-up communications (emails, texts, calls) to nurture relationships with talent and key stakeholders.
• Manage contact information by scanning business cards and sending follow-up messages post-meetings.
• Event Planning & Execution
• Organize and coordinate executive events, including budgeting, venue selection, speaker arrangements, and travel logistics.
• Oversee on-site event execution for retreats, scale-up meetings, and other company gatherings.
• Prepare and track expense claims, ensuring timely reimbursements for the CEO.
• Handle miscellaneous administrative duties to streamline the CEO's workflow.
  

Key Responsibilities

• Maximize CEO Productivity
• Ensure the CEO has two hours of focused time daily.
• Maintain a strict schedule of weekly 1-on-1s with direct reports.
• Clear and manage the CEO's inbox daily, drafting and responding to emails on their behalf.
• Project & Dashboard Management
• Develop, update, and maintain an executive dashboard to track ongoing projects and highlight key trends.
• Lead and implement special initiatives, such as the "Most Awesome Company" project, by coordinating with cross-functional teams.
• Guest Relations & Executive Presence
• Host company visitors and provide guided tours of LionsBot facilities and robot deployment sites.
• Conduct robot demonstrations, showcasing the latest LionsBot innovations.
• Networking & Follow-ups
• Assist with daily follow-up communications (emails, texts, calls) to nurture relationships with talent and key stakeholders.
• Manage contact information by scanning business cards and sending follow-up messages post-meetings.
• Event Planning & Execution
• Organize and coordinate executive events, including budgeting, venue selection, speaker arrangements, and travel logistics.
• Oversee on-site event execution for retreats, scale-up meetings, and other company gatherings.
• Administrative & Paperwork Management
• Prepare and track expense claims, ensuring timely reimbursements for the CEO.
• Handle miscellaneous administrative duties to streamline the CEO's workflow.
  

Qualifications & Experience

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Proven experience supporting C-level executives in a fast-paced environment.
• Outstanding organizational skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills; ability to draft professional correspondence.
• Detail-oriented, analytical mindset for report creation and project tracking.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office, project management tools, and Google Workspace.
  

If you have a passion for driving meaningful operational improvements, excel at analytical problem-solving, and thrive in a dynamic scaleup atmosphere, we invite you to join LionsBot and help shape the future of robotics innovation.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Automation Machinery Manufacturing

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