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Executive Assistant

2 weeks ago

Singapore JC Consulting Full time

At JC Consulting, we excel at connecting talented professionals like you with top-tier organizations. We are helping our client to look for
Executive Assistant.
As the
Executive Assistant
to the CEO & Chairman, you will provide high-level administrative support to the CEO and COO, ensuring smooth and efficient operations. The role requires strong organizational skills, flexibility, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Key Responsibilities
Communication Management:
Screen and respond to emails, phone calls, and other correspondence.
Draft communications and prepare presentations.
Help translate between Chinese and English (verbal and written) for senior visitors.
Calendar & Travel Management:
Schedule meetings and coordinate travel arrangements for the CEO & COO.
Optimize their time by liaising with internal and external stakeholders.
Information & Document Management:
Maintain important files, documents, and contacts.
Conduct research and prepare briefing materials and reports.
Project & Event Coordination:
Assist in planning and executing projects and events, both internal and external.
Manage expense reports and track budgets.
Confidentiality:
Handle sensitive information and maintain strict confidentiality.
Ad-Hoc Support:
Provide administrative support as needed for urgent matters or special projects.
Job Requirements
Language Skills:
Proficiency in both English and Mandarin (oral and written) to communicate with Mandarin-speaking stakeholders and handle translation tasks.
IT Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with cloud-based platforms (e.g., Google Workspace, Office 365).
Basic troubleshooting and technical support.
Administrative Skills:
Efficient calendar management and meeting coordination.
Document organization and communication screening.
Strong multitasking, time management, and prioritization abilities.
Experience with expense reporting, budget tracking, and basic financial reporting.
Knowledge of basic accounting principles and financial software (e.g., QuickBooks, Xero).
Business Analysis Skills:
Conduct research, prepare reports, and support strategic decision-making.
Ability to interpret data and create data-driven presentations.
Preferred Qualifications
Bachelor's degree or relevant field of study.
Minimum of 5 years of experience supporting C-suite executives (CEO/COO).
Strong interpersonal, organizational, and communication skills.
Ability to work flexible hours as needed.
Interested in this opportunity? Please send your updated resume to with the position title as the email subject.
Zhou Hongshan (Shelya)
EA License No.: 17S8635
We regret only shortlisted candidates will be contacted. Thank you.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Health and Human Services
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