Jones Lang LaSalle Incorporated | Assistant Facilities Manager
2 weeks ago
Assistant Facilities Manager
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.
MAJOR RESPONSIBILITIES
People Management
Manage and coach team
Develop and sustain a high-quality, well-motivated team
Ensure high staff morale, trust, and work ethics
Build and maintain an environment that supports teamwork, cooperation, and performance excellence within the team
Mentor and enable Training & Development of team members
Client/Stakeholder Management
Proactively engage stakeholders to ensure that on-site client’s expectations are met
Build and develop effective client/stakeholder relationships across multiple levels of the organization
On-site key point of contact for Facilities in the client’s premises
Procurement & Vendor Management
Ensure vendors are well-managed, delivering services on time and within budget
Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as Jones Lang LaSalle best practices
Contracts Management
Manage all contracts to ensure that they are professionally delivered at the right costs
Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
Ensure contracts are continually assessed to deliver best value to the client
Finance Management
Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements
Ensure financial processes are followed at all times
Health & Safety Management
Ensure the provision of a safe working environment
Ensure compliance with statutory regulations on fire, health, and safety standards
Assess site safety hazard and ensure work activities are carried out safely.
Site Operations Management
Recommend and implement Industry Best Practice operations
Implement building procedures and performance measures and ensure they are maintained at all times
Ensure all Critical Environment (CEM) requirements are met
Review existing operations regularly to reduce costs and improve operational standards
24/7 emergency call support and site attendance is required
Risk Management
Ensure a risk management program is implemented and maintained
Ensure escalation procedures and incident reporting procedures are implemented and in place
Assist in the development of guidelines and strategies to ensure compliance with Jones Lang LaSalle’s business conduct
Achieve Key Performance Indicators and Service Level Agreement targets.
Preparation of monthly, quarterly reports to present to the client.
Any other duties assigned by supervisor.
Ideal Experience
Min. Bachelor’s degree in facilities management, building, or other engineering field with 5 years experience in semiconductor/manufacturing environment
Knowledge of local occupational health and safety requirements
Knowledge of critical facilities
Knowledge of vendor management for specialized services
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
Proven capacity to understand and interpret commercial contracts
Strong budget management and financial analysis skills
Experience in cleanroom operations
Critical Competencies for Success
Client Focus & Relationship Management
Demonstrates proactive & professional approach to customer service and stakeholder engagement
Ability to interact with a wide range of client staff, including senior levels
Ability to manage conflict and balance between client and firm requirements
Has a customer service-oriented attitude
Team Leadership
Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels
Project Management & Organizational Skills
Excellent planning & organizational skills to prioritize work and meet tight deadlines
Proven ability to manage multiple and complex operational matters on a daily basis
Problem Solving & Strategic Thinking
Capacity to deal with ambiguity and solve complex problems effectively
Analytical, proven ability to solve problems using a quantitative approach
Proven ability to employ holistic approaches and look at long-term solutions
Other Personal Characteristics
Strong communicator – Good presentation skills and possesses strong verbal & written communication skills (English & local language), also an active listener
Passion for quality – has an eye for detail to ensure the best delivery of services
Self-motivated; confident & energetic
Ability to effectively deal with stressful situations
Flexible – able to adapt to rapidly changing situations
Strongly goal-oriented – able to focus on meeting all performance targets
Is a team player – able to cooperate and work well with others to meet targets
Proven ability to initiate and follow through with improvement initiatives
Exhibits honesty & trustworthiness
Open to new ideas & willing to challenge status quo
Location:
On-site – Singapore
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