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Procurement and Inventory Manager

1 week ago

Singapore PROOF Living Pte Ltd Full time
Key Responsibilities

Procurement Operations:

  • Purchasing & Procurement Operations: Check, review and process Purchase Orders (PO).
  • Track orders and ensure timely delivery of goods, receiving, and invoicing.
  • Match supplier invoices with supporting documents such as PO & Delivery Order (DO).
  • Liaise and negotiate with vendors on required products/services and payment terms.
  • Compare and evaluate pricing proposals from vendors.
  • Make data entries for suppliers' invoices and verify quantity, unit cost.
  • Confirm and verify discrepancies in supplier invoices & DO with PO.
  • Follow up & ensure Credit Notes (CN) have been received for goods returned or overbilled.
  • Verify total monthly purchase invoices in the system.
  • Maintain documents in the shared drive.
  • Keep track of vendor contract terms.

Logistic Coordination:

  • Obtain and evaluate quotes based on cost and arrival time.
  • Monitor shipments and update the team on any incoming delays.
  • Prepare warehouse receipts before shipment arrival in the warehouse.
  • Liaise with suppliers for any discrepancies and damages.
  • Work closely with suppliers' shipping teams for any shipment-related queries and actions.

Customer Delivery Management:

  • Monitor deliveries and returns through delivery group chat.
  • Ensure that all DOs are scanned in the shared drives by the warehouse team.
  • Verify the delivery team invoices before submitting to the finance team for processing.
  • Work with the customer service team on any after-service follow-ups.

Inventory Control:

  • Work closely with the warehouse team on maintaining stock lists.
  • Ensure inventories are monitored weekly.
  • Account for spare parts to dispose of and get approval for disposal.
  • Monitor loan items to ensure they are returned in good condition and cleaned before being put away.
  • Prepare weekly inventory lists to share with the sales team.
  • Coordinate stock-takes with the warehouse and sales teams.
  • Work with the Store Manager and Marketing team for any promotional campaigns and new product launches.
  • Prepare reports and presentations for updates with Management.