Project Documentation Coordinator

1 week ago

Singapore beBeeDocumentControl Full time $4,000 - $6,000
Document Control Specialist

Key Responsibilities:

  • Establish, maintain, and manage a comprehensive document control system for all project documentation.
  • Ensure all technical submissions are properly prepared, submitted, tracked, and followed up until approval is obtained.
  • Maintain accurate and up-to-date filing of project drawings in designated folders, ensuring proper version control.
  • Save and organize site progress photos and ensure they are properly indexed for project reference.
  • Maintain an auditable trail of all incoming and outgoing documents, including distribution to relevant stakeholders.

Supporting Roles:

  • Assist Project Directors (PD), Project Managers (PM), and Engineers with document-related tasks and site coordination support.
  • Work closely with the Quantity Surveyor (QS) to provide accurate site information to support billing to clients.
  • Attend project meetings as required and prepare/distribute accurate minutes of meetings.
  • Compile and prepare daily reports and progress updates for submission to all relevant parties.

Additional Responsibilities:

  • Liaise with the main office to ensure timely procurement of materials in line with approved technical submissions.
  • Order and maintain office supplies and toiletries for the site office.
  • Ensure compliance with MOM/BCA documentation requirements and support project-related audits.

Requirements:

  • Diploma in Business Administration, Engineering, or Construction-related fields.
  • Priority given to candidates with construction-related experience.
  • Prior experience in document control preferred.
  • Proficient in Microsoft Office and familiar with document control systems and MOM/BCA processes.
  • Able to handle stress and work in a fast-paced environment.
  • Strong organizational skills, attention to detail, and ability to multitask independently.

Skills: Document Management, Multitasking, Version Control, Microsoft Office, Microsoft Excel, Construction, Stress, Photos, Administration, Procurement, Office Administration, Compliance, Attention to Detail, Audits

  • Project Coordination Specialist

    1 week ago

    Singapore beBeeConstruction Coordinator Full time $4,000 - $6,000

    Job Summary:">This is a dynamic and challenging role that involves coordinating the preparation and submission of drawings and documents, planning and coordinating project daily work, attending meetings at the construction site/office, liaising with main-contractors on project-related matters, preparing project schedules, and assisting the Project Manager in...

  • Project Documentation Coordinator

    7 days ago

    Singapore beBeeAdministrative Full time $3,500 - $5,500

    Job Title: Document Control Specialist We are seeking a highly organized and detail-oriented professional to manage and maintain all project-related documents, including drawings, reports, materials, and specifications. Submit documents via in-house protocol or electronic data management systems based on project requirements.Provide administrative support...

  • Project Document Coordinator

    3 days ago

    Singapore beBeeAdministrative Full time $3,000 - $4,500

    In this pivotal role, you will play a crucial part in ensuring timely and accurate project document submissions. Key responsibilities include preparing and submitting documents/applications to relevant authorities through online systems, managing administrative tasks related to project coordination and documentation, and assisting with data entry, filing,...

  • Project Documentation Coordinator

    2 weeks ago

    Singapore beBeeSpecialist Full time $40,000 - $80,000

    Document Management SpecialistWe are seeking a skilled Document Management Specialist to join our team on an 8-month fixed-term basis in Singapore.The successful candidate will be responsible for managing project administration tasks and maintaining a comprehensive and well-organized system for handling documentation.Key Responsibilities:Receive, log, track,...

  • Project Coordinator

    4 hours ago

    Singapore P3 Project Pte. Ltd Full time

    engineer and manager for the quotation and tender submission. - Coordinating with engineering, construction and liaise with the client on detail engineering requirements. - Prepare quotation, budget plan and submission to have approval from project engineer or manager. - Prepare method of statement, lifting plan and work schedule to provide safety personnel...

  • Project Coordinator

    2 days ago

    Singapore P3 Project Pte. Ltd Full time

    Follow up with site walk and client enquiry for the new job or project and work together with project engineer and manager for the quotation and tender submission. - Coordinating with engineering, construction and liaise with the client on detail engineering requirements. - Prepare quotation, budget plan and submission to have approval from project engineer...

  • Project Coordinator

    2 weeks ago

    Singapore P3 Project Pte. Ltd Full time

    P3 Project believe in continuous development and grooming of our manpower pool to complement the company's growth. Be part of a growing organisation with emphasis on individual growth in tandem with the company's. - Follow up with site walk and client enquiry for the new job or project and work together with project engineer and manager for the quotation and...

  • Document Coordinator

    1 week ago

    Singapore beBeeDocumentCoordinator Full time $4,000 - $6,000

    Job Title: Document CoordinatorJob Summary:We are seeking a skilled Document Coordinator to join our team. The successful candidate will be responsible for managing project records, duplicate and distribute documents, and facilitate timely document review, approval, and documentation.Key Responsibilities:* Control incoming and outgoing project records in...

  • Document Coordinator

    7 days ago

    Singapore beBeeCoordination Full time $4,000 - $8,000

    Document CoordinatorWe are seeking a skilled Document Coordinator to join our team. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple projects simultaneously.About the RoleThe Document Coordinator will be responsible for maintaining and organizing project documentation, ensuring compliance...

  • Document Coordinator

    1 week ago

    Singapore beBeeDocument Full time $4,000 - $8,000

    Job Title:Document CoordinatorJob Description:A Document Coordinator is responsible for managing and maintaining all project documentation. This includes controlling incoming and outgoing project records in accordance with established procedures, duplicating and distributing documents, and facilitating timely document review, approval, and...