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Singapore beBeeAdministration Full time $1,700Job OpeningWe are seeking a highly skilled and experienced professional to fill the role of Admin Assistant.
Experienced Administrative Professional Wanted
2 weeks ago
We are seeking an Administrative Assistant to provide high-quality administrative support in our legal support team.
">- Provide timely and accurate support to practice management assistants and legal assistants with administrative needs.
- Deliver high-quality work while managing deadlines, responding to change and competing priorities.
- Meet required deadlines and negotiate alternative timeframes when necessary.
- Scan, print or photocopy relevant documents as needed by the practice group support colleague or lawyer.
- Liaise with business services and other departments to coordinate urgent mail and courier requests.
- Develop and maintain a robust file management system for electronic and hard copy documents.
Key Responsibilities:
">Administrative Support: Provide ad hoc support to the group or division including dealing with incoming mail, answering the telephone, amending documents and other administrative duties.
">Financial Management: Assist lawyers with petty cash requests, currency requests and expense claims in a timely manner.
">Database Management: Assist with updating client information and relevant databases following instructions from legal assistants or lawyers in a timely manner.
">Archiving: Prepare files for archiving and manage the return and retrieval of files according to firm guidelines.
">Event Coordination: Assist with internal and external practice group events and functions.
">Professional Development: Maintain inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes.
">Teamwork: Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities.
">Requirements:
">Experience: At least 1 year of experience.
">Skills: Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
">Communication: Good written and verbal communication skills with the ability to build effective and trusting relationships.
">About Us:
">We are a leading global law firm with over 6,000 people operating in key financial centres and major growth hubs.
">Our Values: Being human, bold and outstanding are at the heart of who we are.
