Tender and Project Coordination Specialist

1 week ago

Singapore beBeeSpecialist Full time $48,000 - $72,000
Job Title: Tender and Project Coordination Specialist

The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively under tight deadlines.

We are seeking a highly organized and efficient Tender and Project Coordination Specialist to join our team. As a key member of our architectural team, you will play a crucial role in managing tender submissions for public and private sector architectural projects.

Key Responsibilities:
  • Support the bidding team in end-to-end tender preparation and submission, ensuring compliance with client requirements and internal formats.
  • Prepare client forms, presentation boards, design briefs, and method statements required for tender submissions, maintaining consistency, quality, and adherence to submission deadlines.
  • Collaborate closely with cross-functional teams, including external subconsultants, bid managers, and technical teams, to collate necessary information for tender submission.
  • Support follow-up processes after submission, including clarifications and presentations, and maintain a comprehensive pipeline record to track tender status.
  • Set up project folders and ensure alignment with Finance on fee payment schedules for successful bids.
  • Maintain an organized system for documentation, archive past submissions, and maintain templates and references database for future use.
Requirements:
  • Diploma or equivalent in any discipline; background in architecture, design, or construction is an advantage.
  • At least 2 years of relevant experience in project administration, tender coordination, or similar roles.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Resourceful self-starter with strong problem-solving skills and the ability to adapt quickly.

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