Executive Support Specialist, Asia-Pacific Climate Initiatives

7 days ago

Singapore BLOOMBERG SINGAPORE PTE. LTD. Full time

We're seeking an experienced Administrative Assistant to join our International Environment and Climate Programme team in Singapore.

Company Overview

Bloomberg Philanthropies works towards creating a sustainable future through five key areas: arts and culture, education, the environment, government innovation, and public health. Our mission is to improve lives for the greatest number of people worldwide.

Our approach is built on Mike Bloomberg's unique experience in business, government, and philanthropy.

The Environment Portfolio at Bloomberg Philanthropies tackles one of the world's most pressing challenges: the climate crisis. Our team drives the transition to clean energy across 32 countries and Europe, improving air quality and promoting bold climate action in cities globally.

About the Role

This role will ensure the Environment team operates at its best by enabling accurate information sharing, strong organizational skills, smooth workflow, and follow-through.

You'll be passionate about environmental issues, interested in philanthropy, and committed to our vision of creating better, longer lives for the greatest number of people.

You are a team player who can manage multiple priorities, work with various stakeholders, and thrive in a fast-paced, results-driven environment.

This position reports directly to the Asia-Pacific Lead of the International Environment and Climate Programme and provides administrative support to the regional lead in Europe.

Key Responsibilities
  • Manage day-to-day calendar, including scheduling appointments, arranging meetings, anticipating needs, and changing/rearranging meetings as required.
  • Ensure the team is prepared for meetings with supporting documentation and information.
  • Support meeting preparations, briefings, background materials, and taking notes.
  • Track tasks, meetings, and events, and support follow-up actions to ensure team projects are on schedule and deadlines are met.
  • Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues.
  • Coordinate travel arrangements, including flights, ground transportation, hotels, and travel expense reports.
  • Work with the International Environment and Climate Programme Operations Lead to manage team reporting on monthly metrics, progress reports, briefings, and other projects relating to the programme's initiatives.
  • Support Environment Team events, including compiling invite lists, drafting correspondence, tracking attendance, and providing day-of assistance.
Requirements

We're looking for a highly organized and detail-oriented individual with:

  • Bachelor's degree or equivalent qualifications.
  • Fluency in both written and spoken English.
  • A minimum of 5 years of administrative assistant experience in a fast-paced, high-performance work environment with a global organization.
  • Demonstrated experience in managing/coordinating simultaneous projects with APAC regional or global teams.
  • Experience working in energy transition and sustainability and/or international affairs.
  • Adept at working flexibly across different time zones and geographies.
  • Excellent attention to detail and impeccable accuracy.
  • Excellent organizational and time management skills.
  • Ability to respond to priorities and resourcing needs as they shift over the lifecycle of projects and programmes.
  • Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior-level colleagues, both verbally and in writing.
  • Resourceful, motivated, efficient, proactive, and customer service-oriented.
  • Ability to protect confidential and sensitive information of the organization.
  • Ability to perform and adapt under pressure.
  • Discretion and proven ability to deal with VIPs.
  • Strong overall computer skills, proficient in MS Suite specifically Outlook, Word, Excel, and PowerPoint; experience with a Bloomberg Terminal is a plus.
  • Demonstrated continuous career growth within an organization.
Salary and Benefits

The estimated salary for this role is SGD $60,000 - $80,000 per annum, depending on experience.

Bloomberg offers a comprehensive benefits package, including medical insurance, retirement plan, and paid time off.

We're committed to fostering a diverse and inclusive work environment where everyone feels valued and supported.

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