Executive Assistant to Director

4 days ago


Singapore RECRUITPEDIA PTE. LTD. Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at RECRUITPEDIA PTE. LTD. as a key member of our administrative support team.

Key Responsibilities
  • Schedule Management: Manage the Director's schedule efficiently, ensuring timely and effective coordination of meetings and appointments.
  • Document Preparation: Draft and prepare various documents, maintaining high-quality standards and attention to detail.
  • Communication Coordination: Coordinate meetings, disseminate communications, and ensure prompt and effective exchange of information.
  • Event Planning: Plan and coordinate business events, conferences, and meetings, involving internal and external stakeholders.
  • Confidential Projects: Handle confidential strategic projects for Senior Management, requiring discretion and confidentiality.
  • Team Leadership: Lead cross-divisional team projects, ensuring effective communication and collaboration.
  • Onboarding Support: Assist in onboarding top executives and new joiners, ensuring a smooth transition and effective integration.
  • Travel Arrangements: Arrange travel logistics, including transportation and accommodation, and handle expense reporting.
  • Vehicle Management: Coordinate with drivers and manage vehicle maintenance for executive transportation.
Requirements
  • Education: Minimum Diploma holder in any discipline.
  • Experience: Minimum 5 years of secretarial experience to Senior Management level.
  • Skills: Proficient in Microsoft Office, including Outlook, Microsoft PowerPoint, Microsoft Excel, and other relevant software.

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