Administrative Assistant

4 days ago


Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time
About Us

At MINDS, our mission is to empower individuals with intellectual disabilities and enhance their quality of life. With a strong commitment to inclusivity, we provide a range of services and programs that cater to the diverse needs of our clients.

About the Role

We are seeking an experienced Administrative Assistant to join our team in supporting students with various administrative functions. As a key member of our student support team, you will be responsible for preparing admissions letters, processing subsidies applications, and administering subsidies. Additionally, you will work closely with our school general office to ensure smooth day-to-day operations.

Key Responsibilities:
  • Financial Administration:
  • Process applications for MOE FAS, VWOTS, STS, SPMF, Edusave, GIRO, Student Pass, Concessionary Pass, DDR Card etc, matters related to students.
  • Administer various subsidies and Edusave.
  • Maintain an updated list of recipients for MOE FAS, ETS, STS, SPMF, and travelling subsidy.
  • Compile and collate MOE FAS, ETS, STS and travelling expenditure and submit to Admin & Operations Manager (AOM).
  • Submit reports for MOE FAS, ETS etc to the relevant governing bodies.
  • Prepare and submit budget for FAS meals to AOM.
  • Assist in administering Means Testing.
  • General Office Administration:
  • Prepare letters for admission interviews.
  • Prepare admissions letters and relevant documents for new admissions.
  • Prepare letters of discharge or transfers for students.
  • Maintain processing list and admission data.
  • Update enrolment status onto SSM system on monthly basis.
  • Prepare, maintain, and update students' personal files.
  • Prepares class registers, students' bus listing, name tags for new enrolments.
  • Uses IT infrastructure to increase work productivity and improve efficiency in work processes.
  • Support Social Workers in-house trainings for caregivers, e.g. collating sign-ups, booking of venue.
  • Uploads information into the eCMS system for graduates.
  • Support General Office day-to-day operations, e.g. answering phone calls, enquiries, school events like Parents-Teachers Meeting, Annual Award, Graduation Ceremony etc.
  • Stakeholder Engagement:
  • Liaise with caregivers on the various documentations required for enrolment, transfer, graduation and discharge, subsidies applications, and other applications e.g. concessionary cards, bursary, CDAC etc.
  • Support SW on first day enrolment for new admissions.
  • Liaise with bus vendors for students' transport matters.
  • Liaise with school uniform vendor.
  • Collaborate with class teachers on students matters such class attendance, Edusave matters, school awards etc.
Qualifications and Experience
  • GCE 'O' or A' Level or Certificate in Office Skills or Diploma in Administrative Management.
  • At least 2 years of working experience.
  • Good interpersonal and communication skills.
Salary Range

The estimated salary for this role is between SGD $4,000 - $6,000 per month, depending on qualifications and experience.

About MINDS

MINDS is one of the largest charities in Singapore, employing over 850 staff. We provide a range of services and programs for individuals with intellectual disabilities and their families.



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