Data Science Executive Assistant Position
3 days ago
Role Overview
We are a data science consultancy seeking an experienced Executive Assistant to join our team in Singapore. As an Executive Assistant, you will provide high-level administrative support to our CEO, creating organization and ensuring consistent follow-through on all her commitments.
The successful candidate will have excellent organizational skills, be able to multitask effectively, and possess strong communication and problem-solving abilities. They will also have a high degree of discretion and confidentiality when handling sensitive information.
In this role, you will work closely with the Chief of Staff to optimize the CEO's schedule, coordinate training sessions, and implement reliable tracking systems to prevent anything from being overlooked.
- Coordinate and schedule training sessions for anchor clients
- Implement reliable tracking systems to ensure nothing is overlooked
- Assist the Chief of Staff on organization-wide initiatives
- Manage logistics for CEO Office-run events
- Maintain comprehensive tracking of all CEO commitments and deadlines
Key Responsibilities
As an Executive Assistant, your key responsibilities will include:
- Strategic Calendar Management: Partner with the Chief of Staff to optimize the CEO's schedule, balancing competing demands while ensuring her time allocation reflects company priorities and maintains essential flexibility.
- Information Processing and Action Tracking: Use AI tools to capture important insights from meetings, turn conversations into clear next steps, and maintain accountability by tracking action items across teams.
- Communication Triaging: Be the friendly first point of contact for the CEO, handle calls and emails with care, and make smart decisions about triaging inbound and outbound CEO communications.
- Executive Task Coordination: Stay on top of the CEO's to-do list, arrange hassle-free travel or meeting logistics, research on leads, and create simple systems so nothing slips through the cracks.
Requirements
To succeed in this role, you will need to possess the following skills and qualifications:
- Singaporean Nationality or Permanent Residence
- 2+ years of relevant work experience supporting executives in an administrative capacity
- High proficiency in Google Suite and Microsoft Office
- Exceptional organizational skills
- Relentless follow-through
- Thoughtful clarity seeking
- Proactive problem prevention
- Effective Business English communication
- Detail-orientation
- Adaptability
- Trustworthiness
Preferred Qualifications
We are looking for someone who has taken a course(s) from Singapore's SkillsFuture Program, has experience using GenAI tools for productivity, has experience in fast-paced work environments, and has experience navigating ambiguous ad hoc projects.
Benefits and Perks
We offer a competitive salary, hybrid set-up, individual professional development budget, full health benefits, and apprenticeship and yearly performance reviews with the leadership team.
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