Executive Support Specialist
1 week ago
This role serves as a strategic partner and advisor to the Managing Director, overseeing high-impact initiatives across the organization.
About This RoleServe as the MD's support and ensure the execution of key priorities. Manage the MD's complex calendar, communications, and priorities. Prepare briefing materials for executive meetings and presentations.
- Act as a gatekeeper, prioritizing issues requiring the MD's attention
- Draft high-level communications key pointers, meeting recaps and follow up on tasks
- Synthesize information and provide recommendations to the MD
Handle administrative tasks for the MD including receipts, expense claims, and reimbursements.
Projects & InitiativesCollaborate on cross-functional strategic projects with various departments initiated by the MD. Monitor progress of strategic initiatives and provide regular updates. Facilitate communication between departments on major projects.
- Identify potential roadblocks and develop solutions proactively
- Analyze data and present insights to inform executive decision-making
Provide strategic direction for office operations and facilities. Review and approve office management policies and procedures. Oversee the Admin & Operations Executive's work and priorities.
Qualifications5+ years of experience in executive support, business operations, or project management. Exceptional strategic thinking and problem-solving abilities. Outstanding written and verbal communication skills.
- Strong organizational capabilities and attention to detail
- Experience managing complex projects across multiple stakeholders
Bachelor's degree required; advanced degree preferred. Discretion with confidential information and executive matters.
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