Administrative Manager, Center for Respiratory Research Excellence

3 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

The Centre for Respiratory Research Excellence at NTU Singapore is seeking a highly skilled and experienced individual to join its team as a Senior Executive/Assistant Manager. In this role, you will play a pivotal part in managing the activities of the Centre, overseeing daily operations, and coordinating various activities for the TARIPH Patient Network.

About the Centre

The Centre is a leading research platform in Singapore, addressing respiratory health and disease through interdisciplinary collaborations and innovative research initiatives. As a key member of the Centre's team, you will be responsible for monitoring deadlines, assisting the Centre Manager with administrative matters, and carrying out day-to-day operations, including procurement, office management, task coordination, KPI monitoring and reporting, and events management.

Key Responsibilities:
  • Manage the Centre's email inbox and respond to emails.
  • Coordinate with internal teams and external stakeholders to facilitate effective communication and collaboration.
  • Organise regular and ad-hoc meetings with both internal and external stakeholders.
  • Provide secretariat support to all meetings by preparing agendas, writing and distributing minutes, and following up on action items.
  • Develop communication and publicity materials, including web pages, biannual newsletters, and ad hoc articles.
  • Communicate and engage with TARIPH patient partners for TARIPH patient network activities.
  • Perform any other ad-hoc duties assigned.
Key Competencies and Requirements:
  • Bachelor's degree in biology, science and technology or equivalent.
  • Three to five years of experience in academic administration with a proven track record of success.
  • Experience in event management lifecycle preferred but not required.
  • Proficiency in Microsoft Office/Adobe/content design software.
  • Excellent communication and interpersonal skills.
  • Exceptional organisational and time management abilities.
  • Team player, meticulous, resourceful, and adaptable.


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