Administrative Manager

3 days ago


Singapore MyCareersFuture Full time

Job Summary

MyCareersFuture is seeking an experienced Administrative Manager to join our team. As an Administrative Manager, you will be responsible for managing office operations, overseeing business travel arrangements, and enhancing the productivity of our Administration workflow.

Key Responsibilities

  • Manage office operations, including general administration, facilities management, and asset management.
  • Oversee business travel arrangements, including hotel bookings and transportation.
  • Enhance the productivity of our Administration workflow through digitization and process improvement.
  • Manage contracts and vendors, including vehicle leases, contract drivers, and service apartments.
  • Act as the office's tenant in managing tenancy agreements, subleases, and rental arrangements with group companies.
  • Manage assets, including office facilities, furniture, and corporate mobile phones.
  • Manage the general operation of shared office spaces, reception, meeting rooms, lounge, and common areas.
  • Correspond with building management offices and vendors, including contractors, furniture manufacturers, and service providers.
  • Plan, organize, and coordinate group company events, including year-end parties, functions, town-hall meetings, receptions, and other events.
  • Manage group servicing arrangements and contract management with third parties and vendors.
  • Manage facilities, including in-house office cleaners and outsourcing contractors.
  • Manage and attend group's annual building power shut down, fire evacuation drill, and other security and safety events.
  • Take the lead in organizing, redesigning, and coordinating office renovations.

Requirements

  • Bachelor's degree in Business Administration and Management or a related field.
  • Minimum of 8 years of experience in administrative or general affairs management.
  • Strong leadership, time management, computer literacy, organizational skills, strategic planning, interpersonal skills, and resourcefulness.
  • Possess good interpersonal skills and communication skills.
  • Pleasant, proactive attitude, hands-on experience, and able to work with people across all levels.
  • Fast learner, meticulous, and able to multi-task.


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