Administration Manager

1 day ago


Singapore VIGILANTECH SECURITY MANAGEMENT PTE. LTD. Full time
Job Summary

VIGILANTECH SECURITY MANAGEMENT PTE. LTD. is seeking a highly skilled and experienced Administration Manager to join our team. As an Administration Manager, you will be responsible for overseeing the day-to-day administrative operations of the company.

Key Responsibilities
  • Staff Management: Manage the staff in the completion of daily operations, ensuring that tasks are completed efficiently and effectively.
  • Staff Development: Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities to enhance their skills and knowledge.
  • Recruitment and Onboarding: Recruit and onboard new employees, ensuring a smooth transition into the company.
  • Standardization: Standardize guidelines for training and coaching staff to ensure consistency and quality.
  • Process Planning: Plan and implement administrative processes to improve efficiency and productivity.
  • Record Keeping: Maintain accurate and up-to-date personnel records, including filing and organizing documents.
  • Research and Analysis: Conduct research and analyze data to identify trends and insights, providing recommendations for improvement.
  • Documentation: Create documentation, such as user guides and process maps, to communicate findings and recommendations.
  • Financial Management: Prepare department budgets, costing reports, and profitability analysis to ensure accurate management decisions.
  • Supplier and Stakeholder Management: Maintain working relationships with suppliers and stakeholders, ensuring smooth communication and collaboration.
  • Financial Administration: Manage invoicing, accounts receivable, and payable, ensuring timely and accurate financial transactions.
  • Record Keeping: Maintain accurate and up-to-date financial records, including bank reconciliations and expense reports.
  • Cash Flow Management: Manage cash flow for receivables and payables, ensuring timely and accurate financial transactions.
  • Aged Receivable and Payable Management: Maintain accurate and up-to-date records of aged receivables and payables, ensuring timely and accurate financial transactions.
  • Scheduling: Respond to employer needs by scheduling staff according to work schedules.
Requirements
  • Education: Graduate with a bachelor's degree in a relevant field, such as business management.
  • Experience: Previous experience in business analysis and administration.
  • Skills: Proficient in MS Office and Xero accounting software.
  • Availability: Able to work weekends and overtime as needed.
  • Language: Strong interpersonal skills, with bilingualism an advantage.
  • Pressure Management: Able to work under pressure and manage multiple tasks simultaneously.


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