Senior Administrative Role

7 days ago

Singapore beBeeAdministration Full time $90,000 - $120,000

Administrative Support Expert

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A dynamic and experienced Administrative Professional is sought to provide exceptional support in a fast-paced environment.

Key Responsibilities:

  • Manage complex schedules, calendars, and meetings with attention to detail.
  • Coordinate domestic and international travel arrangements, ensuring timely preparation of detailed itineraries.
  • Track commitments, actionable items, and responsibilities, updating records in a timely manner.
  • Maintain accurate records of correspondence and business dealings for future reference.
  • Transcribe and maintain confidential records from dictation, correspondence, reports, and other sensitive materials.
  • Organize documentation, reports, and presentations, collecting and preparing information for meetings.
  • Provide exceptional support as the primary point of contact for internal and external communication and coordination.
  • Process and track expenses, financial information, and credit card statements.
  • Coordinate with stakeholders regarding appointments, bookings, and reservations.

Requirements and Qualifications:

  • 8-10 years of experience as an Executive/Personal Assistant to top-level management officials.
  • Proficient in Microsoft Office and comfortable using online tools.
  • Ability to work quickly and accurately.
  • Proactive and able to take initiative.
  • Experience in understanding board-level information for capturing and maintaining such information.
  • Excellent interpersonal and team skills.
  • Prior experience in communication and interaction with senior management positions like Chief Executive Officer, Managing Director, President/Vice President of companies.
  • Exceptional attention to detail.
  • Able to maintain discretion and judgment in handling highly confidential/critical information.

What We Offer:

The opportunity to work with a dynamic team in a challenging environment, utilizing your exceptional administrative skills and expertise.

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