Executive Leader

2 weeks ago

Singapur, Singapore Nanyang Technological University Full time
Senior Executive (Events) Job Description

The Senior Executive (Events) will play a crucial role in supporting the Assistant Manager in the operational and administrative aspects of strategic projects and transformation plans that align with the school's core objective of becoming a leading mechanical and aerospace engineering school in the world.

Key Responsibilities:
  • Event Planning and Execution: Develop event concepts, themes, and agendas in collaboration with stakeholders. Coordinate logistical aspects such as venue selection, catering, audiovisual setup, transportation, and accommodation. Ensure events are executed within budget constraints and adhere to timelines.
  • Stakeholder Coordination: Liaise with internal stakeholders (such as departments, faculty, and staff) and external partners (including vendors, sponsors, and speakers) to ensure seamless coordination and collaboration. Communicate event details, requirements, and expectations clearly to all involved parties.
  • Marketing and Promotion: Develop marketing strategies to promote events and attract attendees. Create promotional materials such as flyers, brochures, and digital content. Utilize various channels including social media, email campaigns, websites, and partnerships to reach target audiences.
  • Registration and Attendee Management: Oversee event registration processes, including online registration platforms, ticket sales, and attendee communications. Respond to inquiries from prospective attendees and provide assistance with registration and logistics.
  • On-site Event Coordination: Supervise on-site event operations, ensuring smooth setup, execution, and breakdown. Coordinate with vendors, staff, and volunteers to manage event logistics and address any issues or emergencies that may arise.
  • Post-Event Evaluation and Reporting: Conduct post-event evaluations to assess the success of events and gather feedback from attendees, sponsors, and stakeholders. Analyze event data, including attendance figures, revenue generated, and expenses incurred.
  • Continuous Improvement: Stay updated on industry trends, best practices, and innovations in event management. Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness.

Requirements:

  • Minimum good diploma from a recognized institution
  • Events planning and execution experience will be advantageous
  • Adept at graphical and media design
  • Excellent interpersonal, analytical, and problem-solving skills
  • Strong verbal and written communication skills
  • Team player, highly motivated to build relationships with cross-department members, stakeholders, and others in the organization who have an impact on the projects
  • Self-motivated with the ability to work independently as a team member with minimal direction
  • Able to work in ambiguous situations with a positive attitude

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