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Operations and Administrative Assistant

2 months ago

Singapore MyCareersFuture Full time

Job Summary:

We are seeking a highly organized and detail-oriented Operations and Administrative Assistant to join our team at MyCareersFuture. As an Operations and Administrative Assistant, you will play a critical role in ensuring the smooth functioning of our operations and providing administrative support to our teams.

Key Responsibilities:

  • Perform administrative tasks such as data entry, filing, scanning, and uploading of documents
  • Ensure that documents are prepared and disseminated in accordance with our guidelines
  • Translate documents from Chinese to English
  • Manage and coordinate activities of operational teams to ensure efficient functioning
  • Arrange drivers' schedules on a day-to-day basis and update clients on the arrangements
  • Effectively liaise with counterparts from various countries, including Australia, Bangladesh, China, India, Vietnam, Myanmar, New Zealand, and Middle Eastern Countries
  • Provide timely assistance to call and walk-in queries and requests from clients and candidates
  • Assist the Managing Director with administrative follow-ups
  • Perform any other ad-hoc duties as necessary

Requirements:

  • Able to communicate (read and write) in Chinese to effectively communicate with our Chinese counterparts from various regions
  • Motivated team player with a positive attitude, able to work independently in a fast-paced environment
  • Strong organizational and communication skills
  • Proficient in MS Office and basic Excel