Gateway Arts Operations and Administration Manager
1 week ago
GATEWAY ARTS LIMITED is a vibrant arts community that champions current social issues faced by youth and children using the arts. We are dedicated to creating works that impact society, and our core business revolves around developing Singapore's arts landscape.
Job Description: Operations and Administration ExecutiveWe are seeking an experienced Operations and Administration Executive to support our team in a fast-paced and high-performance environment. The successful candidate will play a key role in overseeing the company's operations and administration, working with various stakeholders, including internal departments and Government agencies.
Key Responsibilities:- Administration Management: Ensure smooth day-to-day operations, including staff claims, vendor invoices, delivery orders, official receipts, tender documents, and bids submission.
- Secretariat Duties: Schedule meetings, prepare agendas, take minutes, book meeting rooms, send out minutes, and maintain accurate records.
- Financial Operations: Manage asset and inventory tracking, handle audit queries, generate quotations and invoices, and submit tax invoices on Vendors@Gov.
- Donation Processing: Handle donations submission, respond to donation emails, update donation reports, prepare official receipts, and letters of appreciation.
- Event Logistics: Assist in planning, scheduling, managing Front-of-House, including manpower, transportation, equipment, and technical support.
- Data Management: Maintain and update standard operating procedures, databases, systems, and records, ensuring data accuracy and confidentiality.
- Stakeholder Management: Manage internal and external stakeholders to best support day-to-day functions of the company's operations.
- Diploma or Bachelor's degree in Business Administration, Arts Management, or related fields.
- At least 5 years of experience in operations and administration in an arts venue or performing arts/theatre company is an advantage.
- Comfortable in a fast-paced environment, able to multi-task, work under pressure, and perform operations and administration functions effectively.
- Strong critical thinking, problem-solving, and project management skills.
- Effective verbal and written communication skills, good interpersonal skills, and ability to engage with internal and external stakeholders.
- Highly adaptable, able to work independently and responsibly without close supervision, as well as function as a team player.
- Meticulous, numerically inclined, organised, and resourceful.
- Knowledge of donor management, Code of Governance for Charities and IPCs, and reporting regulations and best practices is an advantage.
- A competitive salary range of SGD $60,000 - $80,000 per annum.
- Ongoing training and professional development opportunities.
- A dynamic and supportive work environment.
We welcome applications from individuals who possess strong operational and administrative skills, excellent communication and interpersonal skills, and a passion for the arts. If you have a strong desire to contribute to the growth and success of GATEWAY ARTS LIMITED, please submit your application.
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