Formalities Administrator

2 weeks ago


Singapore SPRUSON & FERGUSON (ASIA) PTE. LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Formalities Administrator to join our Operations team at SPRUSON & FERGUSON (ASIA) PTE. LTD. The successful candidate will be responsible for preparing and editing official documents for submission to patent offices, docketing of official documents received from patent offices, and monitoring and tracking of crucial deadlines and updating the internal tracking system.

Key Responsibilities
  • Preparing and editing official documents for submission to patent offices
  • Docketing of official documents received from patent offices
  • Monitoring and tracking of crucial deadlines and updating the internal tracking system
  • Preparing reminders, general correspondence, and invoices for clients
  • Filing of patent forms through Electronic Filing System IP2SG
  • General secretarial/administrative duties including preparing invoices and assisting the patent attorneys to manage their client files
  • Monitoring incoming and outgoing documents
Requirements
  • 5 "O" level passes with credit in English or a secretarial certificate
  • 3-5 years relevant work experience in patent administration, including experience using IP2SG (preferred). Experience in a legal secretarial/administrative role would also be considered.
  • PC literate in MS Office with good word processing skills
  • Ability to work independently, under pressure, and deal tactfully with people at all levels
  • Good time management and organizational skills
  • Ability to multi-task and deal with high volumes of work while working in a fast-paced environment
  • Strong attention to detail and the ability to be flexible
  • Ability to communicate fluently in English (both written & spoken)


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