Procurement and Administration Specialist
4 days ago
YELLOW RIBBON INDUSTRIES PTE. LTD. is seeking a highly skilled and motivated Assistant/Executive, Administration to join our team. The successful candidate will be responsible for providing support in the areas of procurement, administrative, and IT coordination to the organization.
Key Responsibilities:- Perform timely execution of procurement activities, including sourcing, tendering, and seeking purchasing approvals.
- Conduct sourcing and market sensing activities to ensure the organization's procurement needs are met.
- Draft procurement documents, including ITQ, ITT, and Submission Reports, for review and approval.
- Ensure the whole purchase request to contract award process is timely followed through.
- Prepare pricing summaries and cost analysis to relevant stakeholders and evaluation committees.
- Ensure proper documentation and approvals are obtained and filed in the proper order.
- Creation of Period Contracts in the ERP system for all requesting departments.
- Issuance of Purchase Orders to suppliers and follow-through on outstanding issues.
- Prepare monthly reports of outstanding Purchase Orders and follow up with respective divisions.
- Assist in ordering pantry and office supplies.
- Assist in new staff onboarding activities, including issuance of staff passes and equipment.
- Organize meetings and draft minutes.
- Assign and uphold Item Code records in the ERP system.
- Provide support in day-to-day administrative-related matters.
- Carry out any other administrative duties or tasks as assigned.
- Provide subject matter expertise in regards to the ERP system.
- Coordinate the activities of IT equipment issuance, Tech Refresh, and technical issues.
- Diploma preferably in the field of procurement and supply chain management.
- Diploma/Degree Holders with no prior experience are welcome to apply.
- Strong command of written and spoken English.
- Ability to draft official documents using formal language.
- Proficient in Microsoft Office, particularly Excel and Words.
- Positive mindset: willingness to learn and contribute.
- Must be a good team player and able to establish good relationships with peers.
- Good communication and interpersonal skills.
- Able to work in a fast-paced and restricted work environment.
- Able to prioritize well and generate outcomes.
- Able to work independently with minimal supervision.
Tell employers what skills you have:
Microsoft Office
Interpersonal Skills
ERP
Purchasing
Administration
Information Technology
Procurement
Office Administration
Supply Chain Management
Excel
Team Player
Tendering
Pricing
Sourcing
Able To Work Independently
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