Surgical Operations Administrator

2 weeks ago

Singapore beBeeAdministrative Full time $30,000 - $40,000
Administrative Coordinator Job Description

This position is responsible for providing administrative support to the Surgical & Specialised Services department. It involves handling various tasks such as verifying surgery charges, managing procurement and inventory of Operating Theatre supplies and equipment, and performing other administrative duties like updating schedules, maintaining records, and ordering supplies.


Key Responsibilities:
  • Billing and Charging Matters:
  • Verify surgery charges for patients and ensure accurate interfacing with the billing system.
  • Follow up with vendors, nursing, clinicians, or other disciplines' colleagues for charging issues.
  • Resolve billing issues with patients or business office.
  • Procurement and Management of OT Supplies and Equipment:
  • Assist in procurement matters, including purchasing OT supplies and equipment.
  • End-to-end process for purchases, including quotations, purchase requests, delivery arrangements, invoice processing, and delivery orders.
  • Work with inventory levels for stock and non-stock items.
  • Track consumption rates, contract balances, and work with vendors, nurses, and operations colleagues for projections, top-ups, or extensions of Purchase Orders.
  • Monitor CAPEX and OPEX usage in assigned areas.
  • Maintain office supplies in assigned areas.
  • Other Administrative Duties:
  • Update daily OT listing schedules for surgeons.
  • Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS).
  • Order pantry and stationery supplies to maintain par levels.
  • Print implant cards for patients who had implant surgeries.

Required Competencies and Capabilities:
  • Minimum 2 years of experience in clerical and administrative duties.
  • Fresh graduates welcome to apply.
  • Good understanding of accounting and figures.
  • Proficient in computer skills, including Word, Excel, and PowerPoint.
  • Excellent communication and interactive skills.
  • Able to work independently.

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