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Administrative Operations Specialist
3 weeks ago
We are seeking an exceptionally organized and detail-focused individual to assume the role of Administrative Operations Specialist.
- Act as the initial point of contact for all visitors and phone calls, providing exceptional customer service skills.
- Manage daily front desk activities, including responding to incoming calls, addressing inquiries, and greeting clients in a courteous manner.
- Provide administrative support by maintaining accurate records, processing correspondence, and performing other tasks essential to efficient office operation.
- Oversee general maintenance of the office environment, including janitorial duties, facilities management, and coordination of internal meetings and events.
- Prepare and track expense reports with thorough documentation and receipts.
- Coordinate travel arrangements, booking flights, hotels, transportation, and visa applications when necessary.
- Respond promptly to phone calls and messages with professionalism and courtesy.
- Offer personalized assistant services to senior management as needed.
Key Responsibilities:
- Ensure seamless day-to-day office operations.
- Manage front desk functions effectively.
- Deliver exceptional customer service skills.
Requirements:
- Minimum 3-5 years of experience in administrative and reception roles.
- Previous experience supporting large teams is preferred.
- Familiarity with expense claim and travel coordination processes is advantageous.
- Must be proactive, dependable, and able to work independently with minimal supervision.
- Highly organized, detail-oriented, and capable of handling multiple priorities effectively.
- A positive team player with excellent interpersonal and communication skills.
Benefits:
This role offers an exceptional opportunity to develop your skills, gain valuable experience, and make a meaningful impact on our operations. As an Administrative Operations Specialist, you will have the chance to contribute to the success of our organization.
