Integrated Facilities Administrator
6 days ago
About the Role:
The successful candidate will have a solid background in facilities management, with experience in working with vendors and service providers. You will be responsible for managing daily operations, ensuring compliance with company policies and procedures, and maintaining accurate records.
Key Responsibilities:
- Manage the process of raising purchase requisitions/purchase orders and maintaining suppliers register to optimize procurement processes.
- Coordinate with service providers to send reminders on billing for work done, ensuring timely payments and building strong relationships.
- Oversee the sign-off process from all service providers concerning final payments for services rendered in a given year, maintaining transparency and accountability.
- Develop and update listings of WPCs and user groups, streamlining access control and facility management.
- Collaborate with contractors to maintain and refresh internal plants, enhancing the aesthetic appeal of our facilities.
- Manage the upload of invoices from SP, Landlord Portal, and Share Drive, maintaining accurate financial records.
- Assist in uploading invoices for utilities/Aircon sent via email in the respective folders/Share Drive for RA team, promoting collaboration and efficiency.
- Provide support in updating DBS Monthly data for RA (Tenants usage + Transport + Waste Data + Aircon Ext.), offering valuable insights for facility management decisions.
- Contribute to the FM Team Service Report and 52-week planner, supporting effective resource allocation and planning.
- Send Power Shutdown Notice to stakeholders, ensuring seamless communication and minimizing disruptions.
What We Offer:
- A competitive salary and benefits package.
- Ongoing training and professional development opportunities.
- A dynamic and supportive work environment.
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