Executive Administrative Support Specialist
3 days ago
At LEGATE ENTERPRISE PTE. LTD., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team.
This is a full-time position, requiring 5.5 days of work per week, with a competitive salary of SGD $45,000 - $60,000 per annum, depending on experience.
Key Responsibilities:
- We require someone to assist in planning and coordinating drivers, sales team, and customers' schedules, ensuring timely and efficient service delivery.
- The ideal candidate will manage incoming calls, emails, and other communications, providing exceptional customer service and support.
- As a liaison between management and staff, you will relay information, requests, and directives, maintaining open communication channels.
- You will be responsible for maintaining office files, both electronic and hard copies, ensuring they are organized and up-to-date.
- Developing and maintaining a filing system for easy retrieval of documents is also an essential part of this role.
- We expect you to handle sensitive information with confidentiality and discretion.
- You will oversee and order office supplies, ensuring the office is well-stocked and organized, and coordinate equipment maintenance and repairs as needed.
- In addition, you will assist with administrative tasks such as timesheets and jobsites tracking.
- You will also track project timelines, deliverables, and follow up on pending tasks, ensuring projects are completed efficiently.
Qualifications and Skills:
- A high school diploma or equivalent is required, with an Associate's or Bachelor's degree being preferred.
- Proven experience as an administrative assistant or office administrator is necessary for this role.
- The ideal candidate will possess proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint), with excellent time management skills and the ability to prioritize work.
- We value attention to detail, problem-solving skills, strong organizational skills, and the ability to multitask.
- Excellent written and verbal communication skills, including Mandarin, are a significant advantage.
Working Schedule:
- This is a 5.5-day workweek position, with working hours from Monday to Friday, 9am-6pm, and weekends from 9am-1pm.
About Us:
LEGATE ENTERPRISE PTE. LTD. is a dynamic company that values innovation and teamwork. We offer a collaborative and supportive work environment, opportunities for professional growth, and a comprehensive benefits package.
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