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Dedicated Support Specialist

3 weeks ago

Singapore beBeeAdministrator Full time $4,000 - $8,000

We are seeking a highly organized and resourceful individual to provide dedicated support to the Chief Executive Office.

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This role will ensure the smooth day-to-day operations of the Executive Office by managing a range of administrative and operational tasks.

The ideal candidate is discreet, detail-oriented, quick grasp information, and thrives in a fast-paced environment

  • Work closely with the Senior Manager to provide comprehensive secretarial and administrative support to the CE office
  • Manage active and dynamic calendar, coordinating internal and external appointments seamlessly
  • Handle sensitive and confidential materials with utmost discretion, ensuring a high level of confidentiality at all times
  • Assist in travel arrangements include booking of flights, accommodations, and transportation liaising with travel agencies; and obtain approvals (including reimbursement submission) in line with guidelines
  • Manage meeting room booking, facilitate meeting set-up and coordinate logistics (e.g. getting refreshments, lunch, tea breaks)
  • Support ad hoc projects ensuring effective follow-through and tracking the process to completion

Diploma or equivalent with at least 3 years of administrative or executive support experience preferred

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Excellent organizational skills with the ability to prioritize and multitask

Strong written and verbal communication skills

High degree of professionalism, discretion, and confidentiality

Possesses good interpersonal skills, proactive attitude, team spirit, and willingness to