Daily Operational Assistant

1 week ago

Singapore beBeeAdministrative Full time $4,000 - $6,000
Support Operations Coordinator

This is a key role for an IT Support Specialist to collaborate with the project team, responsible for daily operational support and providing administrative assistance.

  • Organize meetings and schedules of the Program Head.
  • Assist travel planning, prepare itineraries, and support visa processing.
  • Provide support in organizing workshops and team meetings.
  • Prepare expense reports for key managers.
  • Raise purchase requests and verify invoices from service providers.
  • Provide planning and support for internal and external meetings.
  • Optimize existing procedures.
  • Work with facility management to ensure team members respect office rules and processes.
  • Secure office supplies for the project team.
  • Prepare communications related to project activities by working closely with the PMO team.
  • Assist in digital documentation services and training material preparation.
  • Manage the leave calendar of the project team and ensure it is properly updated.
  • Organize events with facility management and required food arrangements.

Key Requirements:

  • At least 5 years of working experience as a secretary or admin assistant.
  • 1-2 years of working experience in supporting directors or senior managers.
  • Good experience in Microsoft Office applications.
  • Previous experience in a multi-cultural environment.
  • Previous experience working with IT/project departments.

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