Effective Administrative Support Specialist

2 weeks ago

Singapore beBeeofficeManagement Full time $3,500 - $4,500
Office Operations Manager

We are seeking a highly skilled and experienced Office Operations Manager to join our team. This is an exciting opportunity for a professional with a passion for administration and management.

The ideal candidate will have excellent organizational skills, the ability to multitask, and a keen eye for detail. They will be responsible for ensuring the smooth day-to-day operation of the office, managing office supplies, and coordinating with external vendors.

Key Responsibilities
  • Manage office supplies, pantry items, and stationery to ensure a well-stocked and efficient workspace.
  • Coordinate with external vendors, including IT support, cleaners, couriers, and telecom providers, to facilitate facility management.
  • Manage service contracts and renewals to optimize efficiency and cost-effectiveness.
  • Provide meeting and travel support, including errands and document submissions.
  • Maintain a proper filing system for contracts, reports, and administrative documents.
  • Run errands to the bank and submit official documents as required.
  • Communicate and coordinate with overseas teams to ensure seamless collaboration.
  • Offer admin support for business trips and other corporate activities.
Requirements
  • Degree or diploma in Business Administration, Management, or a related field is preferred.
  • At least 3 years of experience in administrative or office management roles is essential.
  • Mandarin speaking skills are required to communicate with Chinese stakeholders.
  • Excellent organization skills and high attention to details are necessary.
  • The ability to manage multiple tasks and work independently is crucial.
Benefits
  • This is an excellent opportunity for a motivated and organized individual to take on new challenges and responsibilities.
  • The successful candidate will be part of a dynamic and supportive team, working closely with colleagues from various departments.
  • Professional development opportunities will be available to enhance skills and knowledge.
About the Role

This role requires a strong administrative background, with excellent communication and organizational skills. The ideal candidate will be able to multitask effectively, prioritize tasks, and meet deadlines.

The successful candidate will be highly organized, detail-oriented, and able to work independently. They will also be able to communicate effectively with colleagues, managers, and external vendors.

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