Strategic Administrative Coordinator

4 days ago


Singapore WECRUIT PTE. LTD. Full time
Job Overview

We are seeking a highly skilled Administrative Coordinator to join our team at Wecruit Pte Ltd. This role involves overseeing daily office operations, managing inventory, and coordinating maintenance and repairs for office equipment and facilities.

Responsibilities
  • Office Management:
  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage inventory and order office supplies in a timely manner.
  • Coordinate maintenance and repairs for office equipment and facilities.
  • Organize office layout and seating for new employees.
  • Support the planning of company events, meetings, and conferences.
  • Handle incoming and outgoing correspondence in a professional manner.
  • Ensure compliance with health and safety regulations.
  • Maintain office cleanliness and a professional atmosphere.
  • Check and open the company letterbox daily.
  • Renew monthly season parking for the office.
  • Maintain the telephone directory and employee contact list.
  • Arrange courier services as needed.
  • Manage pantry supplies, stationery, and birthday cakes.
  • Send employee birthday messages.
  • Administrative Support:
  • Provide administrative support to the Managing Director.
  • Handle employee visa applications and prepare invitation letters for visiting colleagues.
  • Prepare and edit documents, reports, and presentations.
  • Coordinate travel arrangements and itineraries for employees.
  • Manage travel and hotel bookings.
  • Arrange lunch for monthly management meetings.
  • Register new joiners' thumbprints and deactivate leavers.
  • Manage vendor relationships and the office vendor/supplier list.
  • Requisition name cards.
  • Maintain office service contracts (e.g., broadband, mobile lines, lease).
  • Source and book training/event locations.
  • IT Management:
  • Oversee IT infrastructure to ensure optimal performance and security.
  • Support the installation, configuration, and maintenance of hardware and software.
  • Troubleshoot and resolve IT-related issues, providing technical support to employees.
  • Coordinate with external IT service providers and vendors.
  • Assist with IT setup during quarterly town halls.
  • Assist with new laptop setups for new employees and software removal from old laptops.
  • Set up new joiner telephone lines and business mobile contracts.
Requirements
  • A minimum of 5 years of experience in office administration or IT management.
  • Proficiency in office software and strong IT skills, with knowledge of IT infrastructure and security.
  • Demonstrated organizational, multitasking, and problem-solving abilities.
  • Experience in travel and event coordination, as well as vendor relationship management.
  • Strong communication, interpersonal, leadership, and management skills.
  • Ability to work independently and manage a range of administrative and IT tasks.
  • Knowledge of health and safety regulations, experience in managing inventory and office supplies, and flexibility to take on additional responsibilities.
Salary Information

The estimated salary for this role is $45,000 - $55,000 per annum, depending on experience and qualifications.

Benefits

We offer a comprehensive benefits package, including medical insurance, paid annual leave, and professional development opportunities.



  • Singapore BRILLIANT DEVELOPEMENT PTE. LTD. Full time

    About the RoleWe are seeking an experienced Strategic Operations Coordinator to join our team at BRILLIANT DEVELOPEMENT PTE. LTD.Job SummaryThe successful candidate will be responsible for coordinating and supporting various administrative functions, including budget management, personnel coordination, meetings, and clerical duties.Key ResponsibilitiesReview...


  • Singapore STRATEGIC MARINE (S) PTE. LTD. Full time

    About Strategic Marine (S) Pte. Ltd.We are a leading provider of marine engineering and project management services.Job Title: Strategic Project EngineerThe estimated salary for this role is $120,000 - $180,000 per annum, depending on experience and location.Job Description:Project Management and CoordinationThe successful candidate will assist the Project...


  • Singapore ADVANTIS SABANG RAYA LINES PTE. LTD. Full time

    Job Title: Strategic Port CoordinatorThe Strategic Port Coordinator will be responsible for coordinating vessel schedules in line with commercial requirements. This includes sharing updated schedules with relevant stakeholders such as internal departments, MLOs, and agency networks. The coordinator will closely work with the Singapore Port Authority (PSA) to...


  • Singapore SINGAPORE HEALTH SERVICES PTE LTD Full time

    As a key member of the Joint Office of Academic Medicine, you will play a vital role in promoting and strengthening strategic relations across the SingHealth Duke-NUS Academic Medical Centre (AMC) and its stakeholders. Your responsibilities will include facilitating academic collaborations and events, coordinating joint partnership programmes, and managing...


  • Singapore Careers@Gov Full time

    About the RoleCareers@Gov is seeking a highly skilled Strategic Partnerships Coordinator to join our team. As a key member of our Customer Relations department, you will be responsible for managing the operations of the Experience ITE Centre and planning, managing, and supporting projects related to events for outreach to students, teachers, and parents.Key...


  • Singapore OMEGA INTEGRATION PTE LTD Full time

    Welcome to this exceptional opportunity at OMEGA INTEGRATION PTE LTD as a Strategic Administrative Support Specialist.About the RoleWe are seeking a highly skilled and experienced professional to join our team in providing administrative support. As an integral part of our organization, you will be responsible for managing daily administrative functions,...


  • Singapore ECO FRIENDLY TOWER PTE. LTD. Full time

    Job Summary:The Strategic Administrative Leader will be responsible for overseeing the administrative functions of the organization, ensuring the smooth operation of the office, and coordinating HR activities. This role involves managing office supplies, maintaining records, planning events, and supporting the business strategy through effective people...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    **Job Overview**We are seeking a highly skilled Strategic Office Administrator to join our team at THE SUPREME HR ADVISORY PTE. LTD.The successful candidate will be responsible for providing administrative support to our director and assisting in various aspects of the sales process.**Key Responsibilities**Processing invoices, delivery orders, and other...


  • Singapore IX TECHNOLOGY PTE. LTD. Full time

    About IX TECHNOLOGY PTE. LTD.We are seeking a highly motivated and organized Strategic Sales Operations Coordinator to join our team.Salary and BenefitsThe successful candidate can expect a competitive salary of SGD $60,000 per annum, plus attractive employee benefits, including on-the-job training support, performance bonuses, rewards and recognition,...


  • Singapore JOBLINE RESOURCES PTE. LTD. Full time

    Job OverviewWe are seeking a highly skilled Strategic Administrator to join our team at JOBLINE RESOURCES PTE. LTD.About the RoleThe ideal candidate will be responsible for overseeing and managing various administrative tasks, duties include being a liaison between different departments, submitting course outlines for approval, timetabling planning, course...


  • Singapore GREENSAFE INTERNATIONAL PTE. LTD. Full time

    Job SummaryWe seek a highly skilled Strategic Training Administrator to join GREENSAFE INTERNATIONAL PTE. LTD. as part of our team. The ideal candidate will have experience in training administration, training programs, and reporting. Key responsibilities include providing training administration, maintaining training records, and preparing reports for...


  • Singapore HING FATT BUILDING & MATERIALS PTE. LTD. Full time

    Job OverviewWe are seeking a highly skilled Strategic Procurement and Administrative Professional to join our team at HING FATT BUILDING & MATERIALS PTE. LTD.SalaryThe estimated salary for this position is SGD 55,000 - SGD 65,000 per annum, depending on experience.Key ResponsibilitiesAdministrative Procedures and Systems: Plan, coordinate, and streamline...


  • Singapore STRATEGIC PARTNERS FINANCIAL SERVICES PTE. LTD. Full time

    Company OverviewAt STRATEGIC PARTNERS FINANCIAL SERVICES PTE. LTD., we are committed to providing a comprehensive training program that equips individuals with the knowledge and skills needed to succeed in the financial services sector.About Our ProgramOur program is designed for aspiring professionals who desire to build a career in finance, human...


  • Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at BUSINESS EDGE PERSONNEL SERVICES PTE LTD. The successful candidate will be responsible for managing governance and compliance matters, supporting programme management across departments, and coordinating logistic arrangements for selected strategic...


  • Singapore CADMUS RESOURCES Full time

    Job Title: Administrative AssociateCADMUS RESOURCES is seeking a highly organized and detail-oriented Administrative Associate to join our team. As an Administrative Associate, you will provide administrative support to the Executive Assistant and assist with daily administrative tasks.Key Responsibilities:Provide administrative support to the Executive...


  • Singapore AM CAPITAL MANAGEMENT PTE. LTD. Full time

    Job Title: Administrative CoordinatorAt AM CAPITAL MANAGEMENT PTE. LTD., we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative support to our Director, including coordinating meetings, scheduling appointments, and managing correspondence.Key...


  • Singapore ALEPH PTE. LTD. Full time

    Aleph PTE. LTD. is a dynamic company that fosters innovation and creativity through strategic planning, design, technology, and marketing.Job OverviewWe are seeking an exceptional Strategic Operations Coordinator to support our Regional CEO in managing daily operations, coordinating projects, and maintaining a high level of professionalism and...


  • Singapore VIZZIO TECHNOLOGIES PTE. LTD. Full time

    Job Title: Administrative CoordinatorVIZZIO TECHNOLOGIES PTE. LTD. is seeking an experienced Administrative Coordinator to join our dynamic team. The ideal candidate will have a strong background in office administration and excellent communication skills.Key Responsibilities:Manage day-to-day office operationsCoordinate travel arrangements and...


  • Singapore OMS OILFIELD SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesPOSITION SUMMARYThe Administrative Coordinator will provide essential administrative support, working in partnership with the HR department. This role is ideal for a motivated individual looking to develop their administrative skills in a dynamic environment with opportunities for growth and career progression. If you're not always...


  • Singapore RECRUIT EXPRESS PTE LTD Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Recruit Express Pte Ltd. As an Administrative Coordinator, you will provide operational and administrative support to our Policy and Public Affairs team.Key Responsibilities:Provide administrative support to...