Office Coordinator

5 days ago

Singapore SJTS PTE. LTD. Full time

Estimated Salary: SGD $40,000 - SGD $60,000 per annum.

About SJTS PTE. LTD.

We are a dynamic and growing organization seeking an exceptional Office Administrator to join our team in Singapore. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.

Job Description:

The successful candidate will be responsible for providing administrative support to our management team, handling day-to-day office tasks, and maintaining accurate records. Key responsibilities include:

  • Managing and organizing office files, records, and documentation.
  • Preparing reports, presentations, and correspondence as needed.
  • Handling incoming and outgoing mail, email, and phone calls.
  • Coordinating and scheduling meetings, appointments, and travel arrangements.
  • Maintaining office policies, procedures, and manuals.
Office Management

You will also oversee the maintenance and cleanliness of the office space, manage office supplies and inventory, ensure compliance with health and safety regulations, and coordinate with vendors and service providers.

  • Oversee the maintenance and cleanliness of the office space.
  • Manage office supplies, inventory, and equipment.
  • Coordinate with vendors and service providers.
  • Ensure compliance with health and safety regulations.
Financial and Budget Management

In addition, you will process invoices, expense claims, and petty cash transactions, and provide basic bookkeeping support to the finance team.

  • Process invoices, expense claims, and petty cash transactions.
  • Support basic bookkeeping tasks.
Human Resources Support

You will maintain employee records, assist with onboarding new employees, coordinate staff training and development sessions, and support recruitment processes.

  • Maintain employee records.
  • Assist with onboarding new employees.
  • Coordinate staff training and development sessions.
  • Support recruitment processes.
Communication and Coordination

You will act as the first point of contact for visitors, clients, and stakeholders, facilitate collaboration among team members, distribute internal communications, and coordinate events.

  • Act as the first point of contact.
  • Facilitate collaboration among team members.
  • Distribute internal communications.
  • Coordinate events.
Required Skills and Qualifications

To succeed in this role, you will need:

  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
Benefits

As a valued member of our team, you can expect:

  • A competitive salary range of SGD $40,000 - SGD $60,000 per annum.
  • A comprehensive benefits package including medical insurance, paid leave, and professional development opportunities.

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