Litigation Operations Coordinator

3 days ago


Singapore Clifford Chance Full time

In this pivotal role, you will provide comprehensive administrative support to our legal professionals, ensuring efficient operations and exceptional client service.

Key Responsibilities

This role involves:

  • Serving as the primary point of contact for internal and external inquiries, managing communication via phone and email.
  • Coordinating complex schedules and managing calendars for multiple attorneys, including organizing meetings across different time zones.
  • Preparing court bundles for hearing, assisting with court filings via e-Litigation.
  • Implementing and maintaining efficient file management systems, including document filing, archiving, and retrieval.
  • Arranging domestic and international travel for legal professionals, including visas, accommodations, and itineraries.
  • Drafting and preparing various legal documents, correspondence, and presentations with guidance from attorneys.
  • Managing end-to-end document processes, including proofreading, formatting, and collaborating with specialized teams.
  • Supporting client relationship initiatives by arranging meetings, preparing materials, and maintaining client information.
  • Assisting with financial management tasks, including invoice processing and time sheet management.
Requirements

To succeed in this role, you will need:

  • Bachelor's degree in Business Administration, Legal Studies, or a related field.
  • 5+ years of experience in a similar role, preferably in a multinational organization or law firm.
  • Experience in supporting litigation and disputes practices is preferred.
  • Proven experience as an Executive Assistant or personal secretary to senior management.
  • Strong proficiency in English; additional language skills are highly valued.
  • Expert knowledge of MS Office suite (Word, Outlook, Power Point, and Excel).
  • Familiarity with legal terminology, processes, and document management systems.


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