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Business Operations Coordinator, Singapore

1 week ago

Singapore Clifford Chance Full time

We are one of the world's leading law firms, with a presence in over 30 offices across the globe. Our mission is to provide clients with exceptional advice and legal insight, combining our global standards with in-depth local expertise.

As a highly organized and detail-oriented Practice Support Coordinator, you will play a pivotal role in supporting our litigation practice in Singapore. Your primary responsibility will be to provide comprehensive administrative support to our legal professionals, ensuring efficient operations and exceptional client service.

Key Responsibilities:

  • Serve as the primary point of contact for internal and external inquiries, managing communication via phone and email
  • Coordinate complex schedules and manage calendars for multiple attorneys, including organizing meetings across different time zones
  • Prepare court bundles for hearing, assist with court filings via e-Litigation
  • Implement and maintain efficient file management systems, including document filing, archiving, and retrieval
  • Arrange domestic and international travel for legal professionals, including visas, accommodations, and itineraries
  • Draft and prepare various legal documents, correspondence, and presentations with guidance from attorneys
  • Manage end-to-end document processes, including proofreading, formatting, and collaborating with specialized teams
  • Support client relationship initiatives by arranging meetings, preparing materials, and maintaining client information
  • Assist with financial management tasks, including invoice processing and time sheet management
  • Coordinate with various departments to ensure compliance with firm policies and procedures
  • Organize and support internal and external events, including client meetings and team-building activities
  • Utilize and promote the use of best practice tools and technologies to enhance efficiency and productivity