Seasoned Administrative Professional

7 days ago

Singapore beBeeAdministrative Full time $4,000 - $8,000

Seeking a seasoned Professional to provide high-level administrative support in a dynamic Legal team.

Job Overview:

The ideal candidate will be responsible for delivering exceptional secretarial services, managing digital dictation, emails, and diaries with precision.

Key Responsibilities:

  • Create and format documents, letters, and correspondence with meticulous attention to detail.
  • Coordinate client/internal meetings, events, travel, and accommodation arrangements.
  • Assist with document preparation for hearings, bundles, and briefing notes.
  • Prepare presentation materials (e.g. PowerPoint slides).
  • Maintain physical and electronic filing systems according to firm standards.
  • Proofread legal documents and correspondence with strong attention to detail.
  • Coordinate client functions and assist with logistics and invitations.
  • Support lawyers with conflict checks and client due diligence documentation.
  • Liaise with the compliance team to ensure timely completion of CDD tasks.
  • Manage client data in CRM systems (e.g., Interaction).

Requirements:

  • Minimum 4 years' experience in a legal secretary role within a Disputes or Arbitration practice.
  • Proficiency in Microsoft Office and comfort working with legal systems.
  • Strong organisational skills and ability to manage competing priorities.
  • Detail-oriented with excellent written and verbal communication skills.
  • A proactive team player with a client-service mindset.

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