Administrative Programmes Manager
1 month ago
We are seeking a highly organized and detail-oriented Administrative Programmes Manager to oversee administrative and operational matters related to MSc graduate programmes within the School of Physical and Mathematical Sciences (SPMS).
The successful candidate will be responsible for preparing and issuing appointment letters, overseeing hiring and contract renewal processes, managing part-time lecturers' claims submission, developing budgets, monitoring expenditures, coordinating examination logistics, and addressing inquiries.
Key Responsibilities:
- Prepare and issue appointment letters to programme directors, faculty, and part-time lecturers
- Oversee the hiring and contract renewal processes for part-time lecturers
- Manage and approve part-time lecturers' claim submission
- Develop and oversee budgets for MSc programmes in collaboration with programme directors
- Monitor and manage expenditures to ensure alignment with allocated resources
- Coordinate examination logistics, scheduling, and decentralized exams
- Prepare student attendance lists and invigilator reports
- Address inquiries and collaborate with stakeholders to resolve MSc programme-related issues
- Plan and lead Board of Examiners' meetings
- Manage exam mark entry and tabulation, including collecting mark lists from course instructors
- Review audit trail reports for mark adjustments
- Provide support to programme directors on FlexiMasters in Financial Technology
- Coordinate with PACE to manage administration of the programme
- Coordinate with PACE regarding SkillsFuture claims for students
- Support students in preparing and submitting documentation for SkillsFuture claims
- Facilitate approval process for new MSc programmes
- Assist in operational management and implementation of newly approved MSc programmes
We are looking for a candidate with a Bachelor's degree in any discipline, preferably with experience in academic settings and a proven track record of excellent performance. The ideal candidate should possess proficiency in Microsoft Office and other relevant software applications, excellent communication skills, and the ability to work independently and prioritize tasks.
Desirable Skills and Qualifications:
- Bachelor's degree in any discipline
- Experience in academic settings
- Proficiency in Microsoft Office and other relevant software applications
- Excellent communication skills
- Ability to work independently and prioritize tasks
- Possess strong problem-solving and analytical skills
- Familiarity with budget development and financial management principles
- Familiarity with higher education policies and regulations is an advantage
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