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Facilities Management Specialist

2 months ago

Singapur, Singapore PropNex Full time

Facilities Management Specialist

PropNex Realty Pte Ltd

Key Responsibilities

  • Oversee, update, and coordinate all corrective and preventive maintenance programs for office equipment, furnishings, lighting, telecommunication systems, air conditioning, and audiovisual (AV) systems, ensuring optimal functionality at all times.
  • Conduct regular inspections and initial troubleshooting to determine the root cause of issues, collaborating with contractors and service providers to implement corrective actions that minimize disruptions to office operations.
  • Manage office room arrangements by addressing inquiries, feedback, and complaints, as well as handling administrative tasks related to room setups.
  • Facilitate the opening, setup, and takedown of office and training rooms, including seating arrangements, operable wall adjustments, and equipment placements.
  • Prepare logistical arrangements for internal events, which may involve relocating chairs, tables, carpets, and other items from various office levels or storage areas.
  • Source and evaluate vendor and contractor quotes to ensure maintenance and repair work is performed in a cost-effective manner while maintaining high service standards.
  • Maintain an organized inventory of all facilities, accessories, and equipment within the office.
  • Address stakeholder feedback and inquiries promptly, providing timely updates on follow-up actions.
  • Compile and submit periodic reports and daily work schedules in a timely manner.
  • Undertake any additional duties or projects as assigned.

Qualifications

  • Diploma or ITE qualification or equivalent.
  • At least 3 years of relevant experience in similar fields.
  • Experience in mixed-development operations (office and training rooms) is preferred. Basic troubleshooting skills for AV systems are advantageous.
  • Must be physically fit.
  • Proficient in Microsoft Word and Excel.
  • Willingness to work on Saturdays and overtime as required.

Benefits

  • Supportive and collaborative work environment.
  • Opportunities for career advancement.
  • Annual leave entitlement of up to 21 days.
  • Up to 3 days of festive leave.
  • Medical and insurance benefits.
  • Birthday leave and vouchers.
  • Dress code: Smart casual.

Additional Information

  • 5.5-day work week: Monday to Friday from 9:00 AM to 6:00 PM, with alternate Saturday work from 9:00 AM to 1:00 PM.