Chief Secretary to the Group Office
2 weeks ago
We are seeking an experienced Chief Secretary to join our team at METECH INTERNATIONAL LIMITED. As a key member of our Group Office, you will play a critical role in supporting the CEO and other senior leaders.
Job DescriptionThe successful candidate will be responsible for:
- Managing the CEO's calendar, including scheduling appointments and sending timely reminders
- Assisting with the preparation of Board meetings, General meetings, and their respective papers
- Organizing and coordinating virtual and physical meetings, as well as following up with the CEO for advice or replies
- Reviewing and analyzing expenses, and assisting with annual budget preparation
You will also be responsible for:
- Coordinating with the marketing, public relations, and finance departments for special assignments
- Managing invitations and RSVPs for events
- Providing administrative support to the Group office
To be successful in this role, you will need:
- A degree in Business Administration, Financial Management, Law, Humanities, Social Sciences, or a related field (a Master's degree or further qualifications would be an advantage)
- A minimum of 10 years of secretarial experience, with at least 5 years in Senior secretarial/PA roles
- Experience working with a Board of Directors or individuals with corporate secretarial expertise is preferred
- Demonstrated experience in meeting coordination, preparing agendas, assembling meeting packages, and maintaining policies and procedures is essential
You should also have:
- Proficiency in Microsoft Office
- Competency in utilizing video conferencing tools for hybrid meeting formats and familiarity with web-based solutions for uploading materials
- Excellent project management skills and attention to detail
- Able to work independently with minimal supervision
- Effectively bilingual, with good writing and oral communication skills
- Good organizational skills, detail-oriented, ability to multi-task and follow-up
In return for your skills and experience, we offer a competitive salary of £60,000 - £80,000 per annum, depending on your level of experience and qualifications.
This is a full-time position, and we offer a range of benefits, including opportunities for professional development and a supportive team environment.
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