Chief Secretary to the Group Office

2 weeks ago


Singapore METECH INTERNATIONAL LIMITED Full time
About this role

We are seeking an experienced Chief Secretary to join our team at METECH INTERNATIONAL LIMITED. As a key member of our Group Office, you will play a critical role in supporting the CEO and other senior leaders.

Job Description

The successful candidate will be responsible for:

  • Managing the CEO's calendar, including scheduling appointments and sending timely reminders
  • Assisting with the preparation of Board meetings, General meetings, and their respective papers
  • Organizing and coordinating virtual and physical meetings, as well as following up with the CEO for advice or replies
  • Reviewing and analyzing expenses, and assisting with annual budget preparation

You will also be responsible for:

  • Coordinating with the marketing, public relations, and finance departments for special assignments
  • Managing invitations and RSVPs for events
  • Providing administrative support to the Group office
Requirements

To be successful in this role, you will need:

  • A degree in Business Administration, Financial Management, Law, Humanities, Social Sciences, or a related field (a Master's degree or further qualifications would be an advantage)
  • A minimum of 10 years of secretarial experience, with at least 5 years in Senior secretarial/PA roles
  • Experience working with a Board of Directors or individuals with corporate secretarial expertise is preferred
  • Demonstrated experience in meeting coordination, preparing agendas, assembling meeting packages, and maintaining policies and procedures is essential

You should also have:

  • Proficiency in Microsoft Office
  • Competency in utilizing video conferencing tools for hybrid meeting formats and familiarity with web-based solutions for uploading materials
  • Excellent project management skills and attention to detail
  • Able to work independently with minimal supervision
  • Effectively bilingual, with good writing and oral communication skills
  • Good organizational skills, detail-oriented, ability to multi-task and follow-up
What we offer

In return for your skills and experience, we offer a competitive salary of £60,000 - £80,000 per annum, depending on your level of experience and qualifications.

This is a full-time position, and we offer a range of benefits, including opportunities for professional development and a supportive team environment.



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