Highly Skilled Executive Support Specialist
1 week ago
We are seeking a highly skilled and experienced Executive Support Professional to provide exceptional administrative support to our senior leadership team. This role involves managing calendars, scheduling meetings, coordinating travel arrangements, and handling sensitive information with the utmost confidentiality.
The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks effectively.
Key Responsibilities:
- Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements.
- Provide administrative assistance to the Chairman as required, including taking minutes, preparing PowerPoint slides, and other tasks as needed.
- Coordinate both internal and external meetings, ensuring smooth logistics for onsite or virtual gatherings.
- Arrange and coordinate complex travel arrangements, including visa processing and accommodations, for business and personal trips.
- Execute various errands and provide event support as required.
- Perform additional secretarial tasks according to established guidelines, ensuring accuracy and timeliness.
- Proactively anticipate the Director's needs and assist in ad-hoc tasks to facilitate efficient operations.
- Act as a liaison between the Director and other stakeholders, conveying instructions and ensuring effective communication.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Undertake additional tasks assigned by Management on an ad-hoc basis.
Qualifications:
- 3 years of driving experience (Singapore type 3A, Automatic MPV Car) is a must.
- Candidate should possess a diploma, Bachelor's degree in Secretarial/Business admin or equivalent with at least 3 years of relevant working experience.
- Willingness to work flexible hours.
- Flexible to travel overseas as needed.
- Bilingual proficiency in English and Chinese (both written and spoken) to effectively communicate with English and Chinese-speaking stakeholders.
Required Skills:
- Microsoft Office
- Microsoft Excel
- Travel Arrangements
- Stress Management
- Office Management
- Administration
- Data Entry
- PowerPoint
- Time Management
- Administrative Support
- Microsoft Word
- Scheduling
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