Strategic Support Professional

2 weeks ago

Singapore beBeeSupport Full time $80,000 - $120,000
Job Overview

We are seeking a highly skilled and experienced individual to provide comprehensive support to our director. The Executive Director Support Specialist will be responsible for coordinating the director's calendar, scheduling meetings, travel arrangements, and other events. Additionally, they will handle personal administrative duties, including bill payments, household vendor coordination, and other tasks requiring attention to detail and organization.


Key Responsibilities:
  • Bilingual Communication and Correspondence
    • Communicate effectively in English and Chinese (Mandarin) with internal and external stakeholders, ensuring seamless communication and cultural understanding.
    • Draft, edit, and translate professional and personal correspondence, maintaining the highest level of professionalism and discretion.
  • Personal and Corporate Schedule Management
    • Coordinate the director's calendar, scheduling meetings, travel arrangements, and other events, ensuring maximum efficiency and productivity.
    • Organize personal commitments, anticipate scheduling conflicts, and implement effective solutions to minimize disruptions.
  • Childcare and Educational Support
    • Provide high-quality care and educational activities for the director's children, promoting their physical, emotional, and intellectual development.
    • Plan and supervise daily routines, ensuring the children's needs are met and exceeded.
  • Administrative and Project Support
    • Assist with corporate tasks, such as preparing presentations, managing documents, and coordinating projects.
    • Handle personal administrative duties, including bill payments, household vendor coordination, and other tasks requiring attention to detail and organization.
  • Travel and Event Coordination
    • Arrange domestic and international travel logistics for the director and family, ensuring smooth execution and attention to detail.
    • Plan and execute corporate or personal events, considering budget constraints and logistical requirements.
  • Confidentiality and Discretion
    • Maintain confidentiality regarding the director's professional and personal matters, handling sensitive information with utmost care and professionalism.
    • Ensure that all interactions and communications are respectful, discreet, and confidential.
  • Household and Lifestyle Management
    • Oversee household operations, managing personal shopping, gift procurement, and other tasks to enhance the director's personal and family life.
    • Research and recommend services or products to improve the director's quality of life and overall well-being.

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