Estate and Facilities Coordinator

22 hours ago

Singapore beBeeEstate Full time $90,000 - $120,000
Role Summary

The role of the Estate and Facilities Coordinator is to oversee the effective management, maintenance, and continuous improvement of physical infrastructure.

This includes providing a safe, conducive, and well-maintained environment for all users — including students, staff, parents, and visitors.

The officer will work closely with vendors, contractors, government agencies, and internal stakeholders to uphold high standards of safety, compliance, and service quality.

A key aspect of this role is embracing new technologies and proactive learning, especially in emerging areas like smart estate management and AI-driven diagnostics.

Key Responsibilities
  • Project Management:
    • Plan, coordinate, and oversee infrastructure improvement works, renovations, and maintenance projects.
    • Ensure proper scoping, budgeting, and scheduling to deliver quality outcomes on time and within budget.
    • Supervise contractors and worksites to ensure safety, quality, and compliance.
  • Estate Operations:
    • Oversee the upkeep of school buildings, learning spaces, amenities, green areas, and recreational facilities.
    • Implement preventive and corrective maintenance programs for all key systems (electrical, HVAC, plumbing, etc.).
    • Conduct regular inspections, initiate timely repairs, and recommend improvement plans.
  • Safety and Risk Management:
    • Lead the implementation and monitoring of workplace safety policies, fire safety procedures, and risk assessments.
    • Manage emergency preparedness (e.g., fire drills, incident reporting, evacuation plans).
    • Ensure strict adherence to relevant regulatory requirements.
  • Vendor and Contract Management:
    • Prepare specification documents, evaluation reports, and other documentation for procurement processes.
    • Source, evaluate, and manage contractors and service vendors (e.g., cleaners, landscapers, security).
    • Monitor performance and compliance with service-level agreements and contracts.
  • Budgeting and Resource Management:
    • Manage budgets, track expenditure, and optimize resource use.
    • Propose cost-saving measures without compromising quality or safety standards.
  • Stakeholder Communication:
    • Liaise between school management, teaching/non-teaching staff, government agencies, and external contractors.
    • Address feedback or facility issues promptly and professionally.
  • Technology and Innovation:
    • Keep abreast of innovations in facilities management (e.g., Building Management Systems, IoT, AI-driven diagnostics).
    • Propose and support the adoption of smart tools and technologies that enhance sustainability, safety, or operational efficiency.
    Requirements
    • Relevant degree or diploma in facilities management, estate management, building services, civil engineering, or a related field.
    • At least 3-5 years of experience in facilities management, estate operations, and infrastructure planning.
    • Proven track record in managing renovation, repair, and improvement projects.
    • Strong understanding of building systems, maintenance protocols, and safety standards.
    • Knowledge of relevant laws, regulations, and industry standards.
    • Excellent communication skills to liaise with vendors and government agencies.
    • Candidates with experience in building management systems will be advantageous.

The ideal candidate should possess strong organizational, problem-solving, and interpersonal skills, with the ability to adapt to changing priorities and deadlines. They should also have excellent communication and leadership skills, with the capacity to work effectively with diverse stakeholders. A passion for facilities management, innovation, and continuous improvement would be a significant advantage.

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