Administrative Coordinator for Visual Merchandising

1 week ago


Singapore beBeeOperations Full time $90,000 - $120,000
Visual Merchandising Operations Coordinator Role

As a Visual Merchandising Operations Coordinator, you will play a crucial role in supporting the company's success by providing administrative, operational, and accounting management support for the Visual Merchandising team in the South Asia region.

Job Responsibilities
  • Coordinate VM material purchasing with HQ, regional, and local VM teams for window displays, lightbox visuals, in-store displays, store openings, and VM projects.
  • Consolidate and build VM project data in collaboration with HQ and regional/local VM teams.
  • Monitor seasonal window props orders, transportation from vendors, and local production status regularly.
  • Work closely with logistics and local VM teams to manage lead times and customs clearance for VM materials from overseas.
  • Review inventory status in each market to manage recycling, storage costs, and sustainability efforts.
Accounting Support
  • Consolidate monthly expense reports from local VM teams, in multiple currencies, following HQ guidelines, and submit reports to HQ.
  • Support VM budget management across various categories through liaison with VM, finance, and accounting teams.
  • Monitor purchasing inquiries against allocated budgets in each market.
  • Ensure operational and financial controls are maintained in line with HQ guidelines.
Procurement Support
  • Develop a comprehensive database for VM activities, including props records, costs, and vendor evaluations.
  • Coordinate procurement procedures for VM projects in line with internal control policies.
  • Gather vendor evaluations and feedback from each market.
  • Collaborate on sustainability projects related to VM activities.
Requirements
  • Minimum 5 years of experience in accounting, operations, or administration within a multinational company.
  • Ability to work independently and collaboratively across teams.
  • Strong attention to detail and analytical skills.
  • Proactive with a positive attitude.
  • Responsible, trustworthy, and good interpersonal skills.
  • Excellent written and spoken English skills.
  • Proficient in Microsoft Excel and PowerPoint.


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