Visual Merchandising Coordinator

1 week ago

Singapore QUANTUM LEAP CAREER CONSULTANCY PTE. LTD. Full time
Working Location: Central (Orchard)
Working Schedule: Office hours
Contract Tenure: 12 months (subject to renewal based on individual performance, staff benefits included)
Join a world of creativity, precision, and elegance. We are seeking a Visual Merchandising (VM) Operations Coordinator to play a pivotal role in supporting our VM team across the South Asia region. This role blends operational excellence, meticulous organization, and creative project coordination , ensuring our brand vision is flawlessly brought to life in every boutique.
What You'll Do
As the VM Operations Coordinator, you will be the link between creativity and execution -making sure every visual concept becomes a reality with seamless planning, timely delivery, and budget control. Your responsibilities will include:
Operations & Project Coordination
  • Partner with HQ, regional, and local VM teams to coordinate purchasing for window displays, lightbox visuals, in-store installations, store openings, and other VM projects.
  • Track seasonal window prop orders, vendor shipments, and local production timelines.
  • Work closely with logistics teams to ensure smooth customs clearance and on-time deliveries.
  • Oversee prop inventory to optimize recycling, reduce storage costs, and support sustainability initiatives.
Budget & Accounting Support
  • Consolidate monthly expense reports across multiple markets and currencies, ensuring accuracy and compliance with HQ guidelines.
  • Manage VM budgets across categories, balancing creative ambition with financial discipline.
  • Liaise with finance teams to ensure all procurement and spending is well-documented and aligned with allocations.
Procurement & Data Management
  • Maintain a comprehensive VM database including props history, costs, visuals, bidding records, and vendor performance.
  • Support procurement processes (POs, invoices, bidding) in line with internal control policies.
  • Collaborate with teams to drive sustainability-focused projects.
What We're Looking For
  • Minimum 2 years' experience in accounting, operations, or administration within a multinational company-retail or luxury industry preferred.
  • Strong organizational skills and keen attention to detail.
  • Confident working independently while being a collaborative team player.
  • Positive, proactive, and solutions-oriented mindset.
  • Excellent communication skills in English, both written and spoken.
  • Proficient in Microsoft Excel and PowerPoint.
Why Join Us?
This is more than an administrative role-it's your chance to be part of a creative, high-performance team that shapes the visual storytelling of an iconic luxury brand. You'll gain exposure to regional operations, creative merchandising projects, and sustainability initiatives, all within a dynamic and inspiring work environment.

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