Highly Skilled Executive Assistant for Dynamic Team

2 days ago


Singapore OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD Full time
About the Role
This is a 6-month contract position based in Singapore, where you will provide comprehensive administrative support to key stakeholders. The ideal candidate should have at least 5 years of experience as an Executive Assistant, supporting multiple calendars and teams with various general administrative tasks.

Key Responsibilities
Calendar management: Provide full calendar management support, including scheduling meetings, booking rooms or venues, and coordinating logistics and catering for business events. Travel coordination: Manage travel bookings and planning on behalf of assigned executives, including foreign visa applications and approval processes. Expense submission reports: Oversee expense submissions and benefits claims according to the organization's policy. Purchase orders: Raise purchase orders and other expense-related matters as required. Meeting support: Manage agendas and content for key rhythm-of-the-business meetings, including weekly meetings and all-hands gatherings.

Requirements
We are looking for a forward-thinking individual with excellent organizational skills, responsiveness, and experience in supporting leaders at a regional or global level. Prior experience in guiding junior administrators is an added advantage. Must be proficient in Microsoft Office, particularly Excel, PowerPoint, and Word. Strong multitasking abilities, attention to detail, and excellent written communication skills are essential for this role.

About Us
OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD offers a competitive salary range of SGD 48,000 - SGD 60,000 per annum, commensurate with experience. Salary negotiation will be considered during the interview process.

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