Strategic Event Coordinator

4 days ago


Singapore RecruitFirst Full time

Job Summary

We are seeking a highly skilled Strategic Event Coordinator to join our team at RecruitFirst.

About the Role

The Strategic Event Coordinator will be responsible for planning and executing large-scale events, including Open Houses, Graduation Ceremonies, and Launch Events.

Key Responsibilities

  • Develop and oversee detailed plans for events, ensuring timelines and objectives are met.
  • Manage logistics, including venue selection, setup, audiovisual requirements, and vendor contracts.
  • Prepare comprehensive event briefs to guide all involved teams.
  • Collaborate with internal stakeholders to conceptualise and produce event-related content, including promotional materials, event programmes, video scripts, and digital assets.
  • Coordinate on-site content creation, such as event photography and videography, to capture key moments and ensure high-quality outputs.
  • Oversee post-event content, including highlight reels, testimonials, and reports, to support ongoing marketing efforts and internal reviews.
  • Ensure branding and messaging consistency across all event-related materials.
  • Work closely with internal teams, such as Recruitment, Admissions, Academic, Facilities, and Programme Management teams, to achieve event goals.
  • Engage and manage external vendors for services such as catering, décor, and audiovisual support.
  • Act as the primary point of contact for all event-related activities and communications.
  • Conduct pre-event briefings to align stakeholders on roles, responsibilities, and expectations.
  • Lead on-ground execution teams during events, ensuring smooth operations and addressing challenges in real time.
  • Facilitate post-event reviews and debriefs to gather feedback and improve future events.
  • Develop and manage event budgets, ensuring efficient allocation of resources.
  • Track expenses and prepare financial reports post-event.
  • Identify opportunities for cost optimisation while maintaining quality standards.
  • Evaluate and maintain institutional standards for event branding, setup, and guest experience.
  • Analyse attendee and stakeholder feedback to refine future events.
  • Identify potential risks and develop contingency plans to mitigate disruptions.
  • Ensure all events comply with safety regulations, institutional policies, and contractual obligations.
  • Support ad-hoc projects that align with the institution's broader marketing and recruitment objectives.
  • Respond promptly to last-minute content needs or adjustments.

Requirements

  • Bachelor's degree in Events Management, Marketing, Communications, or a related field.
  • Additonal certifications in Event Planning or Project Management (e.g. CMP, PMP) are advantageous but not mandatory.
  • Minimum 3-5 years of experience in event planning, content production, or project management.
  • Proven track record of managing large-scale events.
  • Experience with content production, including creating event materials and multimedia assets.

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