Administrative Project Coordinator

3 weeks ago


Singapore PNH RESOURCES PTE LTD Full time
Job Description

We are seeking a highly organized and proactive Administrative Project Coordinator to support our project management team in coordinating and overseeing various administrative tasks. This role involves preparing and submitting permits, managing documentation, preparing meeting minutes, and facilitating communication between construction teams, project managers, and other departments.

Main Responsibilities:

  • Support the manager with daily administrative and project-related tasks.
  • Coordinate project activities and schedules to ensure smooth operations.
  • Prepare and submit weekly PTW documents.
  • Ensure compliance with safety regulations and project requirements.
  • Packaging and compiling project submittals.
  • Review and verify submittals with the project manager before final submission.
  • Track and follow up on submittals to ensure timely approvals.
  • Maintain and organize proper documentation and filing systems.
  • Ensure all project documents are up-to-date and easily accessible.
  • Prepare and distribute minutes for project meetings.
  • Capture and document key action items and decisions.
  • Assist with post-project documentation and reporting.
  • Prepare progress reports for project claims and ongoing projects.
  • Perform any additional tasks assigned by the manager.
  • Provide support for various project management needs as required.
  • Generate reports and presentations for management and project teams.
  • Ensure content is accurate and aligned with project objectives.
  • Serve as a point of contact between construction teams, project managers, and other company departments.
  • Handle incoming and outgoing communications effectively and professionally.
Requirements

To be successful in this role, you will need:

  • Diploma or Degree or equivalent in Engineering, Project Management, or a related field.
  • At least 2 years of relevant administrative experience; experience in a construction or project environment is advantageous.
  • Strong organizational skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to manage multiple tasks and prioritize effectively.
  • Familiarity with permit and documentation processes is a plus.
  • Flexibility to adapt to changing project needs and deadlines.

Estimated Salary: SGD 50,000 - 60,000 per annum



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