Executive Administrative Support Specialist

19 hours ago


Singapore SINGAPORE CHUNG HWA MEDICAL INSTITUTION Full time
Job Summary

As an Executive Secretary at SINGAPORE CHUNG HWA MEDICAL INSTITUTION, you will be responsible for maintaining and updating the calendar to ensure effective time management for scheduling meetings, conferences, and personal appointments. This role also involves managing business travel support, including flight and accommodation arrangements, airport transfers, visa documentation, and travel itineraries in accordance with business and meeting schedules. Additionally, you will be responsible for taking down and transcribing meeting minutes. Requirements include a Bachelor's degree in business administration or equivalent experience, a minimum of 2 years of working experience in an executive office, proficiency in Microsoft Office, excellent verbal and written communication skills, and bilingual proficiency in English and Mandarin to communicate with Mandarin-speaking associates. Key skills for this role include Microsoft PowerPoint, Microsoft Office, Microsoft Excel, travel arrangements, interpersonal skills, administration, business travel, time management, and administrative support.

Responsibilities
  • Maintain and update the executive calendar to ensure efficient time management for meetings, conferences, and appointments.
  • Manage business travel support, including flight and accommodation bookings, airport transfers, visa documentation, and travel itineraries.
  • Take down and transcribe meeting minutes.
  • Provide administrative support to the executive team, including preparing reports, presentations, and correspondence.
  • Develop and implement effective time management strategies to ensure seamless execution of business operations.

Requirements
  • Bachelor's degree in business administration or equivalent experience.
  • Minimum 2 years of working experience in an executive office.
  • Proficient in Microsoft Office.
  • Excellent verbal and written communication skills.
  • Bilingual in English and Mandarin.


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