Administrative Support Specialist

3 weeks ago


Singapore Nanyang Technological University Full time

A talented and detail-oriented individual is sought to join our team as an Executive/Senior Executive at Co11ab, a BioMedtech incubator based at the Nanyang Technological University, Singapore.

About Co11ab

Co11ab is a joint initiative between Nanyang Technological University, Singapore, the Agency for Science, Technology, and Research, and the National Healthcare Group. Our mission is to nurture and support the translational development of biomedical technologies by incubating early-stage spin-outs and facilitating their growth into established companies.

Responsibilities

The successful candidate will provide administrative support to the Executive Director and the Administration Team, handling tasks such as clerical duties, records maintenance, office upkeep, meetings and events management, and basic administrative support to our members.

Key Responsibilities include:

  • Providing first-line support to Co11ab visitors and members
  • Operating the telephone system and assisting with inquiries
  • Maintaining office areas, including reception, common spaces, and meeting rooms
  • Coordinating office supplies and equipment
  • Assisting with events and marketing efforts
  • Performing other ad-hoc duties as assigned

Requirements

To succeed in this role, you will need:

  • A Diploma or Degree in Marketing, Business Administration, Communications, or Facilities/Events/Hospitality Management
  • A minimum of 3 years of working experience in marketing, administrative, or event support
  • Competence in Excel, Word, PowerPoint, and professional social media platforms
  • Familiarity with corporate, university, or research institution environments
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team


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