Conference Producer

1 week ago


Singapore MDPI PTE. LTD. Full time
About the Role

We are seeking a highly skilled Conference Producer to join our team at MDPI PTE. LTD. in Singapore. As a Conference Producer, you will be responsible for overseeing all aspects of events, from concept to execution, ensuring timelines are met, and that each event exceeds expectations.

Key Responsibilities
  • Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges to inform event strategy.
  • Value Proposition Creation: Collaborate with the chair to discuss valid topics and write event briefs for the marketing and editorial teams.
  • Conference Agenda Curation: Coordinate with the chair and session chairs to select oral and poster presentation candidates, schedule presentation timing, and ensure a smooth event experience.
  • Stakeholder Engagement: Establish relationships with key stakeholders, including the chair, session chairs, speakers, and partners, to create advocacy for our events.
  • Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions to ensure a seamless user experience.
  • Budget Preparation and Tracking: Prepare budget forecasts before the event and update the budget regularly to monitor potential profit and loss.
  • Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly and efficiently.
  • Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved.
  • Team Coordination: Coordinate with the editorial team, marketing team, and live session teams to ensure a cohesive event experience.
  • Editorial Progress Monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation.
  • Live Streaming: Oversee the live streaming of virtual events to ensure smooth operation and exceptional on-site execution.
Requirements
  • A Bachelor or Master's degree in any subject.
  • Experience in the conference industry is preferred.
  • Excellent online call etiquette and written communication skills.
  • International travel and confidence in face-to-face networking.
  • Proven ability to work well in a team and take initiative to work independently.
About MDPI

MDPI is a pioneer in scholarly open access publishing, supporting academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate over 400 diverse, peer-reviewed, open access journals supported by over 84,200 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI has its headquarters in Basel, Switzerland, with additional offices in Europe and Asia. We are committed to ensuring that high-quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.


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